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Chapter EIGHTEEN. Making Your Documents ... > TIP 147: Creating Security Policies

TIP 147: Creating Security Policies

Does your workflow require you to add security to documents using the same settings over and over? Tiring, isn't it? Acrobat 7 Professional has combined all your security management needs into dialogs that you use to create a policy and then apply it as often as you need. Security policies work in a very similar way to building and using styles for text, and you can create policies for passwords and certificates. If you work in an enterprise environment, you may have Adobe Policy Server, a separate Adobe Server product that manages security policies.

Naming Names

When you are creating certificate policies, decide in advance if you want to generate policies for a specific group of people on a regular basis, or if you need to send documents to different people at different times. You can save a lot of time by planning in advance. In the General settings pane for writing a Public Key certificate policy, shown in Figure 147b, once you name and describe the policy, check the option to Ask for recipients when applying this policy if you want to generate a different list of recipients each time you apply the policy; deselect the option if you plan to use the policy to circulate material to the same group of people on a regular basis.

Figure 147b. Make sure the encryption level you choose for your documents corresponds with your users' capabilities for reading them.




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