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TIP 25: Organizing Layers

If you choose to preserve some layers, you use one pane of the Convert to PDF dialog to define the layers for conversion. Only those layers selected and added to the Layers in PDF list are exported to the finished PDF document. Here are some tips for working with the layer selections:

  • In the Layers in Visio Drawing column, those layers that have been added to the Layers in PDF column are grayed out and can't be selected and added again.

  • Click the name of the layer in the Layers in PDF column to activate the text and change the name. The layers are listed by name in the Layers panel in Acrobat, and in a large drawing technical names can be confusing; use descriptive names to make it easier for your viewer to understand the document.

  • Create subfolders in the Layers in PDF column to organize groups of layers. Select a layer in the left column, and then click Create Layer Set. A folder is added to the Layers in PDF column and the layer you selected in the Layers in Visio Drawing column is nested within the folder. Click the folder's name and type a name for the set. Use sets to keep track of groups of layers if you are exporting several versions of the drawing.

  • Drag the layers in the Layers in PDF column up or down to rearrange their order.

  • Click a layer in the Layers in PDF column to select it and click Remove Layer to delete it from the column; its name then is reactivated in the Layers in Visio Drawing column.


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