• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL

Chapter FOUR. Creating PDF Files in Acro... > TIP 31: Creating a PDF from a File i...

TIP 31: Creating a PDF from a File in Acrobat

In Acrobat 7 you can generate PDF files from within the program using the Create PDF task button. You can also select File > Create PDF and choose an option from the submenu. If you use the File > Create PDF menu path, the How To … Create PDF option isn't available. From the task button's menu, click the How To option to display a list of topic headings in the Search pane at the right of the program window.

Conversion Clues

Should you convert a document in the source program or in Acrobat? The short answer is: it depends. If you are working in a program and know you will need a PDF version of a file, generate the file then. If you are working in Acrobat and realize you need another file, generate the file from Acrobat.

Even if you are working in Acrobat, if you plan to generate files from PDFMaker-governed programs and either can't remember the settings you last left for the PDFMaker or know you need to change the settings, you should work through the program instead of Acrobat. That approach is preferable to generating a file that is converted using the incorrect settings and then having to redo it.

Unless you have content placed on the system clipboard, the option From Clipboard Image is grayed out; see Tip 35 on using a clipboard image as a document source. Click the Create PDF task button to display the menu (Figure 31a). Click the first option, From File. In the resulting Open dialog box, locate the file you want to convert to PDF and click Open.

Figure 31a. Acrobat's Create PDF menu offers several ways to convert files.

You'll see a progress bar window as Acrobat executes a macro that opens the file in the native program and converts it to a PDF (Figure 31b).

Figure 31b. A progress bar shows the conversion process.

If the file is in a program that offers a PDFMaker, Acrobat uses the PDFMaker with the last conversion options you set in the program. If the file is in a program without a PDFMaker, Acrobat opens the program and converts the file using the Adobe PDF Converter.

The converted file opens in Acrobat. When converted, the file is named according to the source file's name but isn't yet saved in its PDF format. Choose File > Save to save the file as a PDF.

Not all files can be converted to a PDF from within Acrobat. The formats you can use are listed below:

  • AutoDesk AutoCAD

  • AutoDesk Inventor

  • BMP

  • GIF

  • HTML

  • JDF Job Definition

  • JPEG 2000

  • Microsoft Access

  • Microsoft Word

  • Microsoft Excel

  • Microsoft PowerPoint

  • RTF (Rich Text Format)

  • Microsoft Project

  • Microsoft Publisher

  • Microsoft Visio

  • PCX

  • PNG

  • PostScript

  • EPS

  • Text

  • TIFF


  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint