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Introduction to Word 2004

Introduction to Word 2004


Microsoft Office Word 2004 is the latest version of Microsoft’s powerful word processing application for Mac OS X users. Now more powerful than ever, Word enables users to create a wide variety of documents, ranging in complexity from simple, one-page letters to complex, multi-file reports with figures, table of contents, and index.

This Visual QuickStart Guide will help you learn Word 2004 by providing step-by-step instructions, plenty of illustrations, and a generous helping of tips. On these pages, you’ll find everything you need to know to get up and running quickly with Word—and more!

This book was designed for page flipping. Use the thumb tabs, index, or table of contents to find the topics for which you need help. If you’re brand new to Word or word processing, however, I recommend that you begin by reading at least the first two chapters. Chapter 1 provides basic information about Word’s interface while Chapter 2 introduces word processing concepts and explains exactly how they work in Word.

If you’ve used other versions of Word and are interested in information about new Word 2004 features, be sure to browse through this Introduction. It’ll give you a good idea of the new things Word has in store for you.

New & Improved Features in Word 2004

Word 2004 includes a number of brand new features, as well as improvements to some existing features. Here’s a list.

New features

  • Paste Options button. When you paste text or an object into a document, Word displays the Paste Options button, which you can click to display a menu of options for the pasted content (Figure 1).

    Figure 1. The Paste Options button displays a menu of options.

  • Notebook Layout view. The new Notebook Layout view (Figure 2) makes it easy to take notes and keep them organized.

    Figure 2. Notebook Layout view is great for taking notes and organizing ideas.

  • Audio notes. You can now record sounds, including spoken notes, directly into Word. This feature works hand-in-hand with Notebook Layout view.

  • Office Toolbox. The new Office Toolbox is a palette with four panes of useful tools:

    • Scrapbook (Figure 3), which replaces the old Office Clipboard, enables you to store multiple selections of text or other objects for use in any Office document.

      Figure 3 & 4. The Scrapbook (above) and Reference Tools (right) panes of the new Office Toolbox.

    • Reference Tools (Figure 4) includes a dictionary and thesaurus and buttons for searching Encarta Encyclopedia and MSN online.

    • Compatibility Report enables you to see how compatible your document will be with other versions of Word for Macintosh or Windows.

    • Projects offers access to the Project Center feature of Entourage.

  • AutoCorrect Options button. Each time Word’s AutoCorrect feature is activated, you can point to the correction to display a menu of options for it (Figure 5).

    Figure 5. The AutoCorrect Options button displays a menu.

Improved features

  • Navigation pane. Word’s Document Map feature has been improved to offer two navigation views: the Document Map and Thumbnails (Figure 6).

    Figure 6. The navigation pane includes a thumbnails view.

  • Styles. Styles now appear in the Styles area on the Formatting Palette (Figure 7). This makes it easier to apply, modify, and add styles.

    Figure 7. You can now use the Formatting Palette to apply and work with styles.

  • Change tracking. Word now displays changes in comment balloons that appear in the margins beside text (Figure 8).

    Figure 8. Changes appear in balloons in a document’s margins.

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