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Chapter 15. Data Merge > Completing a Main Document

Completing a Main Document

Before you can perform a data merge, you must complete the main document by inserting merge fields. How you do this depends on the type of main document you have created.

To complete a form letter or catalog

1.
If necessary, open the main document and display the Data Merge Manager (Figure 17).

Figure 17. Display the main document and the Data Merge Manager.


2.
Drag a field name from the Merge Field area of the Data Merge Manager into the document window. When the insertion point appears where you want the field (Figure 18), release the mouse button. The field appears at the insertion point. As shown in Figure 19, it consists of the name of the field surrounded by paired angle brackets («»).

Figure 18. When you drag a field into the document window, a tiny box with the name of the field appears beside the mouse pointer.


Figure 19. The field appears at the insertion point.


3.
Repeat step 2 for each merge field that you want to insert.

Figure 5 shows an example of a main document with merge fields.


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