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Chapter 9. Reviewing > Summarizing Comments

Summarizing Comments

Acrobat provides a method for summarizing all the comments in a document quickly. This feature actually creates a new PDF file with the comments listed and labeled, including their type, author, and date. You can view the comments in the bottom half of the document window. The Comments List toolbar lets you access the commenting menu items quickly.

To create a summary of the comments in a document

1.
Choose Summarize Comments from the Options menu in the Comments list (Figure 9.21).

Figure 9.21. You can summarize the comments from your reviewed document.


or

Choose Summarize Comments from the Comment & Markup menu in the Tasks toolbar.

The Summarize Options dialog box appears.

2.
Choose a layout; specify how you want to sort comments—by author, date, page, or type of annotation; indicate which comments you want to include; and choose a font size (Figure 9.22).

Figure 9.22. Select a layout, sorting option, and other settings for summarizing your comments.


Under the Choose a Layout option, you can specify how the summary document shows comments, such as with or without connector lines (lines drawn from the note to the area of reference in the PDF text). As you select each radio button, the icon in the dialog box changes to show a representation of that choice. Other options include summarizing all comments or only currently shown comments, as well as choosing a font size for the summary.

Acrobat will churn a bit if you have a large number of comments. Then a new document appears, with all comments listed (Figure 9.23).

Figure 9.23. A new document lists the comments as a separate file.



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