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Chapter 14. Digital Signatures > Signing Documents

Signing Documents

Now that you have a digital ID, you can sign documents. If a document doesn't already have a signature field, you can create your own and add your signature to it.

To sign a document

1.
Click the Signatures tab on the left side of the document window of the PDF that requires your signature (Figure 14.9).

Figure 14.9. The Signatures tab is on the left side of the document window.


If the document doesn't already have a signature field, the next step is to create one.

You can also sign a document using the Sign button in the Tasks toolbar. Choose Sign This Document, then select the Create a New Signature Field to Sign radio button. This combines the creation and the signing steps.

2.
Choose Create a Blank Signature Field from the Options menu (Figure 14.10).

Figure 14.10. From the Options menu, choose Create a Blank Signature Field.


A message comes up saying that a signature field has been selected and telling you to click and drag with the mouse to set the area for the signature field (Figure 14.11).

Figure 14.11. The message lets you know a signature field was created.


3.
First click the OK button, then create a Signature box by dragging with your mouse pointer on the document page.

After you do this, the Digital Signature Properties dialog box appears.

4.
Select the options you want in the Appearance tab, such as border weight, color, and style and fill color for the box. You can also select font and other text options (Figure 14.12).

Figure 14.12. You can change the font, text, or border colors.


5.
Click Close to dismiss the Digital Signature Properties dialog box.

6.
Choose Document > Digital Signatures > Sign This Document (Figure 14.13).

Figure 14.13. The Sign Document dialog box opens when you choose this command.


The Sign Document dialog box opens.

7.
Choose Sign an Existing Signature Field (Figure 14.14). Click the Next button.

Figure 14.14. Choose the Sign an Existing Signature Field option.


An alert box opens, saying the document has been scrolled and zoomed.

8.
Click with the Hand tool on the Digital Signature field to start the process of signing the document. Click the OK button to continue.

The Apply Signature to Document dialog box appears.

9.
Enter your password, choose a reason for signing the document, the Signature Appearance, and any other options you might want in the Options area (Figure 14.15).

Figure 14.15. Enter the password and any other options.


10.
Click Sign and Save (or Sign and Save As).

A note comes up saying you have successfully signed the document (Figure 14.16), and your signature appears in the Signatures pane and on the document. Your signature icon or text appears on the PDF (Figure 14.17).

Figure 14.16. Evidence that you have signed the document.


Figure 14.17. The icon appears where you chose to sign the document.


Once you have signed your document, you must export your digital ID to a certificate file that holds the information about you as a signer. The next step is to send the certificate file with the signed document to the recipients. Once the recipients receive the file, they must import the certificate file into their copy of Acrobat, thereby adding you to their list of trusted certificates. Now anytime you sign a document for those particular recipients, they can validate your signature.


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