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Chapter 4. Creating PDFs > Creating PDFs in Microsoft Office Applications

Creating PDFs in Microsoft Office Applications

You can create a PDF directly from a number of Microsoft Office applications using the PDF Maker feature, which is installed on both Windows and Macintosh platforms when you install Acrobat 7.0 Professional.

The steps are essentially the same in all Office applications. The same steps that you follow in Microsoft Word also work for Microsoft Excel, for instance.

To create a PDF from Microsoft Word

1.
Open or create a document in Microsoft Word.

2.
Go to View > Toolbars > Adobe Acrobat PDFMaker.

This makes the PDF Maker 7.0 toolbar appear.

3.
Click the Convert to Adobe PDF button in the toolbar (Figure 4.16).

Figure 4.16. Use the Convert to PDF button in the toolbar in Microsoft Word.


The Save Adobe PDF File As dialog box opens (Figure 4.17).

Figure 4.17. Save the file as a PDF from Microsoft Word.


4.
Enter a name for the PDF file, choose a save location, and then click the Save button.

PDFMaker's progress bar will appear to show you when the PDF is complete.

There's more than one way to save a PDF in Microsoft Office applications. The following method works in Office, but also in many other applications.

To create a PDF with the Adobe PDF printer

1.
In any of the Microsoft Office applications (Word, Excel, or PowerPoint), open the file you want to convert.

I use Microsoft Word for this example.

2.
Choose File > Print to open the Print dialog box (Figure 4.18).

Figure 4.18. You can convert a file to PDF using the Print dialog box and choosing the Save as PDF option.


3.
Choose Adobe PDF 7.0 from the Printer pop-up menu at the top of the dialog box (Figure 4.19).

Figure 4.19. Choose Adobe PDF 7.0 from the Printer pop-up menu.


4.
Click the Save As PDF button to bring up the Save to File dialog box.

5.
Enter a name for the file, choose a destination, then click Save to save the file as a PDF.

6.
The file does not automatically open in Acrobat.

If you want to open the file you have just created, choose File > Open in Acrobat or double-click on the document you saved.

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