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Chapter 4. Creating PDFs > Creating a PDF from Multiple Files

Creating a PDF from Multiple Files

Not only can you create a PDF from a single file, but you can also create a single PDF file from multiple files. Use this great feature to set up a slide show with multiple file types, such as illustrations from Illustrator, photos from Photoshop, and laid-out pages from InDesign.

To create a PDF from multiple files

1.
In Acrobat, choose File > Create PDF > From Multiple Files.

This brings up the Create PDF from Multiple Documents dialog box (Figure 4.3).

Figure 4.3. The Create PDF from Multiple Documents dialog box looks more complicated than it is.


2.
Under the Add Files area, click the Browse/ Choose button to browse for files to add.

3.
When the Open dialog box appears, choose a file and click the Add button.

You can select multiple files at one time by holding down the Shift key (or Ctrl/ Command if you want to select discontinuous files) while clicking on each file.

When you click the Add button, you go back to the Create PDF from Multiple Documents dialog box. The file you just chose is added to the list in the Files to Combine pane, which lists the files that will appear in your new PDF.

4.
Under the Arrange Files area, use the Remove, Move Up, and Move Down buttons to change the order in which the files will be added to the PDF.

You can also click and drag files into place (Figure 4.4).

Figure 4.4. You can change the order of documents in your PDF or change your mind about adding a document.


5.
Once you've added and arranged all of the files you want to combine, click OK.

Acrobat will find all the files, copy them into a new PDF file, and launch the Save As dialog box so that you can save the file with a new name.

✓ Tip

  • The file is titled “binder” until you give it a real name.


To create a PDF directly from a scanner

1.
Place the document you want to convert to PDF in your scanner.

2.
In Acrobat, choose File > Create PDF > From Scanner.

This brings up the Create PDF from Scanner dialog box (Figure 4.5).

Figure 4.5. In the Create PDF from Scanner dialog box, you can access the settings for compression and compatibility.


3.
Choose your scanner from the Scanner pop-up menu.

4.
Choose Front Sides or Both Sides from the Scan pop-up menu. Set the Destination from the pop-up to either Append to Current Document or New Document.

5.
If you are scanning text that you wish to be editable, click the Recognize Text Using OCR box. If you are scanning an image (or text to be saved as an image), leave this box unchecked.

6.
Click the Scan button.

The scanned file will open as a new PDF or be added to your open PDF, according to the Destination option you chose.

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