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Creating Indexes

When your files are finished, named, and stored in a folder, you're ready to start using Acrobat Catalog to build your index.

To create an index

1.
Choose Catalog from the Advanced menu.

The Catalog dialog box appears.

2.
Click the New Index button (Figure 12.1).

Figure 12.1. The Adobe Catalog dialog box is where you start creating or accessing indexes.


The New Index Definition dialog box opens (Figure 12.2).

Figure 12.2. The New Index Definition dialog box contains text boxes for basic index information, such as index name, description, and directories in the index.


3.
Type the index title and description in the appropriate text boxes.

4.
Click the Add button in the Include These Directories /Exclude These Subdirectories areas to open the Add Include/Exclude Directory dialog box.

5.
Navigate to the files you want to include in your index. To include a selected directory, click Choose or click the folder icons (Windows) or the Open button (Mac OS) to access subdirectories (Figure 12.3).

Figure 12.3. On the Macintosh, select the desired directories and then click Choose. In the Windows dialog box, click the folder icon to display subdirectories.


You return to the New Index Definition dialog box. The directory names appear in the Include These Directories list. Click Remove to delete any folders you've chosen by mistake.

6.
To omit subfolders that you don't want to index, repeat steps 4 and 5 but this time click the Add button next to the Exclude These Subdirectories list box to open the Exclude Directory dialog box.

7.
Click the Options button in the New Index Definition dialog to set additional options for the index.

The Options dialog box opens (Figure 12.4). You can exclude numbers and certain words for quicker indexing, and set word options, such as specifying XMP fields and structure tags to be indexed for searches. Click OK after you make your selections, and you return to the New Index Definition dialog box.

Figure 12.4. The Options dialog box lets you exclude certain elements to minimize index size.


8.
Click the Build button to start the indexing.

The Save Index File dialog box opens (Figure 12.5).

Figure 12.5. Type a name for the new index and choose a location in which to store it.


9.
Choose a location in which to store the index, type a filename (or accept the default name), and click Save.

You'll see the progress of the index in the Catalog dialog box; keep in mind that this progress may be very slow (Figure 12.6). The index is saved as a .pdx file.

Figure 12.6. You can watch the progress of the index building in the Catalog dialog box.


10.
Click the Close button when the index is complete.


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