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Chapter 15. Automating Acrobat > Creating and Editing Sequences

Creating and Editing Sequences

A batch sequence is nothing more than a list of commands, such as Open and Print, which Acrobat executes one after another when you run the batch process. If you've worked with macros in a word-processing program, or with scripts in desktop publishing or Web design, running sequences won't seem foreign at all. Whether or not you've used these features, creating new sequences and customizing existing ones will be easy.

To create a new batch-processing sequence

1.
Choose Advanced > Batch Processing.

The Batch Sequences dialog box appears.

2.
Click the New Sequence button.

The Name Sequence dialog box opens (Figure 15.6).

Figure 15.6. The Name Sequence dialog box prompts you to name the sequence.


3.
Enter a descriptive name for the sequence, and click OK.

The Edit Batch Sequence dialog box opens (Figure 15.7).

Figure 15.7. In the Edit Batch Sequence dialog box you can add commands.


4.
In the Select Sequence of Commands section, click the Select Commands button.

The Edit Sequence dialog box opens.

5.
Specify each command that you want Acrobat to perform by selecting the command from the list on the left side of the dialog box and clicking the Add button (Figure 15.8).

Figure 15.8. Click the Add button to add a command.


or

Double-click the command name in the left column to move it to the right column.

The commands appear in the list on the right side of the dialog box.

Some commands have options. For instance, Add Headers & Footers lets you specify the headers and footers.

6.
To access the options for a command, select the command from the list on the right, then click the Edit button.

You'll see a new dialog box with a set of controls that you can modify. Click OK to return to the Edit Sequence dialog.

7.
To change the order of commands in the right column, select the one you want to move and then click the Move Up or Move Down button.

8.
Click OK when you're done choosing commands.

The Edit Sequence dialog box closes, and you return to the Edit Batch Sequence dialog box.

9.
In the Run Commands On section, choose the files on which you want your sequence to act from the pop-up menu.

10.
If you decided to run commands on a folder, click Choose to open the Select Folder to Process dialog box (Figure 15.9), select the folder, and click Choose to return to the Edit Batch Sequence dialog box.

Figure 15.9. You can run a batch sequence on a specified folder.


11.
In the Select Output Location section, choose a location from the pop-up menu.

I chose to place output files in the same folder as the originals. If you want to use a different folder, you'll need to click the Choose button to select the folder in which you want to save your files.

12.
Click the Output Options button.

The Output Options dialog box opens (Figure 15.10).

Figure 15.10. You can enter a new name or add to the old one in the Output Options dialog box.


13.
Specify a name to be inserted before or after the original name or to keep the name the same as the original for the processed file.

14.
Click OK to set this new sequence. Click OK to return to the Batch Sequence dialog box.

You'll see the new sequence in the Batch Sequences dialog box (Figure 15.11).

Figure 15.11. Your new sequence is listed with the default sequences.


15.
Click the Close button to exit.

If you want to run the batch process you have just created, you need to choose Advanced > Batch Processing and select the new sequence from the list in the Batch Sequences dialog box.


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