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Chapter 7. Adding Comments > Understanding Types of Comments

Understanding Types of Comments

You can access the Commenting toolbar (Figure 7.1) from the View > Toolbars > Commenting submenu. Acrobat offers several types of comments, each designed for a specific type of task:

  • The Note tool lets you create collapsible text boxes in which you can include information about a specific area in a document (Figure 7.2).

    Figure 7.2. An expanded note is a good place to write detailed information about a specific area of a PDF document.

  • Text Edits are comments applied directly to the text of a PDF, including everything from inserting text and notes to highlighting and underlining (Figure 7.3). You'll find all the text editing features, such as replacing, highlighting, and inserting text, in their own pull-down menu in the Commenting toolbar.

    Figure 7.3. Text Edits lets you mark the document directly without having to open a note.

  • Drawing Markup Tools (View > Toolbars > Drawing Markups) are tools that let you mark up your PDF with callouts, lines, shapes, rectangles, and circles (Figure 7.4). Choose from a variety of standard shapes or choose the Pencil tool to create your own freeform shape. New to Acrobat 7 is the Dimensioning tool, which lets you add dimension lines to your PDF document and then use the Callout tool to add the actual dimension numbers to the dimension line. The Drawing Markup tools are geared toward engineering users. For example, an AutoCAD image turned into a PDF would benefit from someone using the Drawing Markup tools to add to a review process.

    Figure 7.4. You can choose from a variety of Drawing Markup tools.

  • Stamps are graphics that can be applied to any page of a document (Figure 7.5). For example, you can use a stamp to show that a document has been reviewed and approved by you. You can also create custom stamps.

    Figure 7.5. A sample stamp annotation. The Approved stamp indicates that your PDF is final.

  • Highlights apply certain effects to the selected text, including underline, strikethrough, and, of course, highlight (Figure 7.6). Most of these effects are also available under the Text Edits menu, but it's quicker to apply them directly from the Commenting toolbar.

    Figure 7.6. The Highlight tool highlights areas of text.

  • Attach File as a Comment is a useful set of tools if you need to include more information than will fit in a note or text box, such as a source file or a file that contains updated or corrected information. Sound attachments are files that contain recorded audio; they add a sound to a specific area of a PDF file.

  • Show lets you see a reviewer's comments on a PDF file. Choose Comments List from the Show pull-down menu and a Comments List pane appears at the bottom of your document. You can choose to sort the comments by a number of criteria, including comment type, reviewer, or status. You can set your Commenting preferences by choosing Show > Commenting Preferences (Figure 7.7).

    Figure 7.7. Choose Commenting Preferences from the Show menu to change the default Commenting preferences.



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