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Summarizing comments

At times you may want to review just the text associated with the comments so that you don't have to open each pop-up window individually. In this part of the lesson, you'll summarize the comments on the poster, compiling the text associated with all the comments in a new PDF document.

1.
Click the Print Comments button on the Comments List toolbar, and select Create PDF of Comments Summary.

A summary of all the comments is displayed alongside the poster. Because the content of the comments exceeds one page, the poster page is repeated on multiple pages with the remaining comments. You can save this summary of comments and you can print it.

2.
Chose File > Close or click the Close button to close the Summary of Comments on Poster1.pdf document and return to the Poster1.pdf document. You do not need to save the file.

If you want more control over how the summary of the comments is displayed, you can use the Summarize Options dialog box to determine whether to sort the summary of comments by page, author, date, or type, as well as to determine whether to include all comments or only the comments currently showing. You can preview the display options by clicking the buttons in the Choose a Layout panel.

3.
In the Poster1.pdf document, choose Comments > Summarize Comments.

4.
In the Summarize Options dialog box, click the Document and Comments with Connector Lines on Single Pages option.

You'll use the default values for the other options.

5.
Click OK.

A new PDF file named Summary of Comments on Poster1.pdf is created. This document displays the poster on the left side and the contents of the comments on the right, including the comment label, and the date and time the comment was added to the file. This time, however, you have lines that connect the comment to the associated text in the pop-up. Again, because the content of the comments exceeds one page, the poster page is displayed again on a second page with the remaining comments.

6.
Choose File > Save As, rename the file Summary.pdf, and save it in the Lesson10 folder.

7.
Choose File > Close and close the summary file.

If you are using Acrobat Standard, skip the next section and go to “Spell checking comments” later in this lesson.


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