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Lesson 10. Using Acrobat in a Document R... > Setting the review status and replyi...

Setting the review status and replying to comments

Before you add comments of your own, you'll use the Reply command to respond to the existing comments. First you'll reply to Eamon's note that you just imported.

If necessary, double-click on the orange note in the document pane to open it and keep it open.

Eamon would like to have color applied to the text to soften it, but the poster is running over budget as is, so you'll decline to implement Eamon's suggestion.

Click the Set Status button () on the Comments List toolbar, and choose Review > Rejected from the menu.

The status of the comment is recorded in the Comments List.

Now you'll explain your decision to Eamon.

Select Eamon's comment in the document pane or in the Comments List, and then click the Reply button () in the Comments List toolbar.

You'll enter your reply in the pop-up window that opens automatically below Eamon's note in the Comments List. You could also enter your reply directly in the reply pop-up window that opens in the document pane. (You can also open a reply window directly in a pop-up window by choosing Reply from the comment's Options menu.)

Type in your reply. We typed in, “I agree that a color would be great, but unfortunately adding a color to the text would take us over budget. Let's keep this in mind for the next run.

Your reply to Eamon's comment is also displayed automatically at the bottom of Eamon's comment. Notice also, that the same comment is displayed in the pop-up window.

You can set the status of a comment without creating a reply.

When you're finished, close the note.

Now you'll deal with the comment about the capitalization of the names of wines.

In the Comments List, scroll down to view the three Pencil comments applied by Lisa, and click the second pencil icon to select the second comment.

Click the Reply button on the Comments List toolbar.

Click in the text box in the Comments List to create an insertion point, and enter your response. We entered, “We need to use initial capitals for all wine names. Please be sure that the source text file for this poster is also corrected. I've attached a copy of the source file for you.” (You'll learn how to attach the source file later in this lesson.)

If you are participating in an email or browser-based review, you should be aware that if you simply add your reply in the original text box (as opposed to using the Reply feature), your reply may be lost when comments are merged.

When you reply to a drawing or highlight markup, an icon is added to the markup in the document window to emphasize that a comment has been added.

You can also add text formatting to your pop-up windows. In this case, you want to emphasize that the source text file needs to be updated. You can only add text formatting to a message in an associated pop-up window; you cannot add text formatting in the Comments List.

In the document pane, double-click the pencil comment that you replied to. Your reply is attached to the pencil comment. (You can also open the comment by double-clicking the pencil icon in the Comments List.)

Click in the text box pop-up window between the first and second sentences, and then drag to select the entire second sentence.

In the Pop-up Text Properties toolbar, choose the desired text formatting. We chose Italic () and Underline (). Click outside the text selection to see the effect of the fomatting. Note that changing the color from the Properties Bar changes the color of the note, not the color of the text in the note.

You use the Pop-up Text Properties toolbar to apply formatting to text in pop-up windows.

You can continue exploring the options available through the Comments List to expand and collapse comments, browse through comments, delete comments, sort comments, print comments, and search comments.

When you are finished, close all the pop-up windows at once by choosing Show > Close All Pop-ups in the Comments List toolbar, and click the Comments tab to close the Comments List.

Choose File > Save to save your work.

Before you go any further, you'll turn off the option to open pop-ups on a mouse rollover.

Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and choose Commenting. Deselect the Automatically Open Pop-ups on Mouse Rollover option, select the option Automatically Open Comment Popups for Comments Other Than Notes, and click OK to apply the change.



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