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Review answers

A1: There are several ways to send a PDF file for review. With the PDF file that you want to have reviewed open, do one of the following:
  • Click the Email button on the Acrobat toolbar.

  • To set up a more structured review, Choose File > Send for Review > Send by Email for Review.

  • If all your reviewers have access to a common server, choose File > Send For Review > Upload for Browser-Based Review.

A2: You can consolidate comments into one PDF file by exporting the comments from each copy of the PDF file to an FDF file and then importing all the FDF files into one PDF file. Or you can import the comments directly from the PDF files using the Comments > Import Comments command.

If you use the email-based or browser-based reviews, comments are consolidated automatically.

A3: To change the author name on a note (or any pop-up window associated with a comment) you must first change the Acrobat Commenting preferences so that the system log-in name isn't used automatically for authoring comments. Then you can change the note's properties in the General tab of the Note Properties dialog box. Finally, you make the current note's properties the default values if you want to continue using the new author name.
A4: When you start a review process using the Send by Email for Review command, the reviewer receives a copy of the PDF file along with instructions on how to complete the review and ready access to the How To page displaying related topics. A Send Comments button is added to the Commenting toolbar to facilitate return of the review comments. As the initiator of the review process, you can automatically consolidate all review comments as you open the documents returned by the reviewers. You also have access to a powerful set of review management tools.


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