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Lesson 7. Modifying PDF Files > Opening and examining the work file

Opening and examining the work file

You'll work with a brochure that offers in-home services to busy families and professionals. The brochure has been designed both for print and for online viewing as an Adobe PDF file. Because this online brochure is in the developmental phase, it contains a number of mistakes. In this lesson you'll use Acrobat to correct the problems in this PDF document and optimize the brochure for online viewing.

Start Acrobat.

Choose File > Open. Select CustCare.pdf, located in the Lesson07 folder, and click Open. Then choose File > Save As, rename the file CustCare1.pdf, and save it in the Lesson07 folder.

Notice that the document opens with the Bookmarks tab open and that bookmarks for the pages in the brochure have already been created. Bookmarks are links that are generated automatically from the table-of-contents entries of documents created by most desktop publishing programs or from formatted headings in applications such as Microsoft Word. While these automatically generated bookmarks are usually adequate to navigate through a document, you can also set bookmarks to direct readers to specific sections in your document. You can also set the appearance of bookmarks and add actions to them.

Bookmarks for brochure

Use the Next Page button () on the status bar to page through the brochure.

Notice that the bookmark that corresponds to the page that you are viewing is highlighted as you move through the pages.

With the Hand tool () selected, click the Contents bookmark to return to the first page of the brochure, which acts as the list of contents of the brochure.

Move the pointer into the document pane and over the text of the brochure. Notice that the titles in the list have already been linked, as shown by the hand changing to a pointing finger.

Move pointer over text.

When the file was converted to Adobe PDF, the entries in the formatted table of contents were linked automatically.

Certain page-layout and book-publishing programs, such as Adobe InDesign, Adobe PageMaker, and Adobe FrameMaker, work in conjunction with Acrobat to automate the creation of links and bookmarks during the conversion to Adobe PDF. On Windows, you can also preserve links created in Microsoft Office applications.

Click the Simplicity entry in the document pane to follow its link. (Be sure to click the entry in the table of contents, not the bookmark in the Bookmarks tab. Not all of the bookmarks work. You'll be fixing those later in the lesson.)

Notice that the page number on the page displayed in the document pane is 1, whereas the page number in the status bar shows the page as being page 5 of 7. Clearly the page is out of order.

Click the Previous View button () to return to the contents.

Now you'll use page thumbnails to get a clearer picture of what's wrong with the organization of the brochure and correct it.



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