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Lesson 3w. Converting Microsoft Office F... > Converting and attaching a file in M...

Converting and attaching a file in Microsoft Outlook

Acrobat adds several Adobe PDF buttons to Microsoft Outlook that allow you to convert files or folder contents to Adobe PDF and attach the converted file or files to an email without leaving the Outlook application. Additionally, when you open a New Mail Message or New Discussion window, You'll see the Attach as Adobe PDF and Attach as Secured Adobe PDF buttons. (You'll only see the Attach as Secured Adobe PDF button if you've configured an Adobe Policy Server in the Acrobat Security Settings window.)

1.
Open Microsoft Outlook, and click the New button (or choose New > Mail Message) to open a new mail message.

Click the New button to open a new mail message.

2.
On the toolbar of the new mail message, click the Attach as Adobe PDF button to open the Choose File to Attach as Adobe PDF dialog box.

3.
Choose the Memo.txt file in the Lesson03\Win folder, and click Open.

Note

If the file type cannot be converted to an Adobe PDF file, you will be asked if you want to attach the unconverted file. For a list of supported file types, click the arrow next to the Files of Type box.

4.
In the Save Adobe PDF File As dialog box, name the file Memo.pdf and save it in the Lesson03\Win folder.

A message box shows the progress of the conversion, and depending on file type, the authoring application may launch in the background and close automatically when the conversion is complete.

The source file is converted to Adobe PDF, saved in the designated location on your system, and a copy of the PDF file is attached to the new mail message window in Microsoft Outlook. All you have to do is provide recipient information, write the text of your email message, and click Send.

5.
When you're finished, exit Microsoft Outlook.

You can use the Attach as Secured Adobe PDF button to protect your PDF attachment if you have configured an Adobe Policy Server in the Acrobat Security Setting dialog box.

If you want to try using the Convert Selected Messages to Adobe PDF, Convert Selected Folder to Adobe PDF, and Convert and Append Selected Messages to an Existing Adobe PDF, see “Exploring on your own: Converting emails and email folders in Microsoft Outlook” at the end of this lesson.


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