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Searching a PDF file

You can easily search any PDF file that you have open in Acrobat using the Search PDF pane, and if you have an active Internet connection, you can also search the web for Adobe PDF files that meet your search criteria.

In this lesson, you'll search the document that you assembled earlier for a word that may need to be replaced. After reviewing the project document that you assembled, your marketing department decided to replace the term “program” with “application” when the word program is used to refer to a software product. You'll search the GC_Presentation.pdf file to see how often the word is used.

Click the GC_Presentation.pdf at the bottom of your screen to maximize the document window for the consolidated file.


Mac OS

Click the Search button () on the Acrobat toolbar to open the Search PDF pane to the right of the document window.

From this Search PDF pane, you can search the active document, or you can search all documents in a specified folder or location. You can refine your search by using the search criteria options. You can also extend your search to the Internet.

First, you'll search the current PDF document for the one word, “program.”

Click the option Find a Word in the Current Document at the bottom of the Search pane.

The Find toolbar opens in the document pane.

Enter program in the text box, and click the Next button.

Acrobat searches your document, highlighting the first occurrence of the word program.

Click the Next button again to move to the next occurrence of program.

While this Find mechanism is effective, you can imagine how time consuming it might be to search a long document for a regularly used word. A more efficient search mechanism is offered by the Search button.

On the Find toolbar, click the arrow next to the Find button to see additional options for refining the Find command.

Click the Close button on the Find toolbar to hide the toolbar.

At the top of the Search PDF pane, enter program in the text box labeled “What word or phrase would you like to search for?” You can enter a word, several words, or a word fragment.

For Where Would You Like to Search, make sure that In the Current PDF Document is checked. Leave all the other options unchecked, and then click Search.

The search results are listed in the Results window. The icon next to the search result indicates that the word occurs in the document. (In a moment, you'll extend your search to include bookmarks and you'll see these search results denoted with different icons.)

Additional search criteria are available if you click the Use Advanced Search Options link at the bottom of the Search PDF pane. You can restore the limited search criteria by clicking the Use Basic Search Options link at the bottom of the Search PDF pane.

If you were looking for information on a topic, you can see that having the search word presented in context would help you quickly find the more important occurrences.

Click on each occurrence of the search term to go to that word in the document pane.

You can also extend your search to include bookmarks and comments.

Click the New Search button in the Search PDF pane.

Type Global Corp. in the search text box.

Click the Include Bookmarks option so that the box contains a check mark.

Click the Search button.

Notice that the first occurrence of Global Corp. is preceded by a different icon (). This icon indicates that the search term is found in a bookmark.

Click the search result marked with the bookmark icon. The Bookmarks tab opens automatically, and the bookmark label containing the search term is highlighted.

When you are finished, choose File > Close, and close the GC_Presentation.pdf file.

Choose File > Exit (Windows) or Acrobat > Quit Acrobat (Mac OS) to exit or quit Acrobat.

Click the Search the Internet Using Yahoo button () on the Acrobat toolbar to extend your search to the internet.

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