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Lesson 4. Converting Files to Adobe PDF > Using the Print command to create Ado...

Using the Print command to create Adobe PDF files

As you just saw, you can easily create Adobe PDF files using the Acrobat Create PDF command and the Create PDF From Multiple Files command. Additionally as you saw in Lesson 3, Microsoft applications such as Word, PowerPoint, and Excel, include Convert to Adobe PDF buttons that allow you to convert a Microsoft file to Adobe PDF quickly and easily without leaving your authoring program. Other authoring applications, such as Adobe InDesign®, Adobe Photoshop®, and Adobe PageMaker®, have special commands such as the Export command and the Save As command that allow you to convert a file to Adobe PDF. To make full use of these commands, you should consult the documentation that came with your application.

While not all file types are supported by the Create PDF command or the Create PDF From Multiple Files command and while not all authoring applications have special buttons or commands for converting files to Adobe PDF, you can still create an Adobe PDF file from almost any application file by using the application's Print command in conjunction with the Adobe PDF printer.

Note

The Adobe PDF printer isn't a physical printer like the one sitting in your office or on your desk. Rather, it is a simulated printer that converts your file to Adobe PDF instead of printing it to paper.The printer name is Adobe PDF (Windows) or Adobe PDF 7.0 (Mac OS).


Finding your Adobe PDF printer

On both Windows and Mac OS, the Adobe PDF printer is installed and added to your list of printers automatically when you install Acrobat.

1.
To verify that the Adobe PDF printer is installed, do one of the following:

  • On Windows 2000, click the Start menu, and choose Settings> Printers.

  • On Windows XP, click the Start menu, and choose Printers and Faxes.

  • On Mac OS, navigate to Applications:Utilities:Printer Setup Utility.

You'll see the Adobe PDF printer (or Adobe PDF 7.0 printer) listed with the other printers present on your system.

2.
Close the dialog box when you're finished.

Printing to the Adobe PDF printer

In this part of the lesson, you'll convert a text file to Adobe PDF using the File > Print command in conjunction with your Adobe PDF printer. You can use this technique from almost any application, including the Microsoft and Adobe applications that have built-in Convert to Adobe PDF buttons and Export or Save as Adobe PDF commands.

Navigate to the Lesson04 folder, and double-click the Memo.txt file.

The text file should open in NotePad (or equivalent) on Windows and in TextEdit (or equivalent) on Mac OS. Follow the steps for your platform, Windows or Mac OS, to convert the file to Adobe PDF.

On Windows:

Note

Steps may vary depending on whether you are using Windows 2000 or XP. These steps assume that you are using Windows XP Pro.


1.
In your text editing program, choose File > Page Setup.

2.
In the Page Setup dialog box, click the Printer button.

3.
Click the arrow next to the Name text box to open the list of available printers. Select Adobe PDF, click OK, and click OK again to return to the memo.

If you want to change the settings used in the conversion of the text file to Adobe PDF, you would do so by clicking the Properties button in the Page Setup dialog box. Lesson 6, “Customizing Quality and File Size” describes how to change these Adobe PDF Settings. For this lesson, you'll use the default values.

4.
Choose File > Print, make sure that the Adobe PDF printer is selected, and click Print.

5.
Click Save in the Save PDF File As dialog box. You can name the PDF file and choose where it is saved in this Save dialog box. For this lesson, save the file using the default name (Memo.pdf) in the default location (My Documents).

A dialog box shows the progression of the conversion.

6.
If the PDF file doesn't open automatically, navigate to your My Documents directory, and double-click the Memo.pdf file to open it in Acrobat. When you have reviewed the file, close it and exit NotePad (or equivalent).

On Mac OS:

1.
Choose File > Print, and make sure that the Adobe PDF 7.0 printer is selected.

If you want to change the settings used in the conversion of the text file to Adobe PDF, you would do so by choosing PDF Options from the pop-up menu below Presets. Lesson 6, “Customizing Quality and File Size” describes how to change the Adobe PDF Settings. For this lesson, you'll use the default values.

2.
Click Print.

3.
In the Save to File dialog box, you can rename the PDF file and choose where to save it. For this lesson, save the file as Memo.pdf in the Lesson04 folder.

4.
Click Save.

A dialog box shows the progression of the conversion.

5.
If the PDF file doesn't open automatically, navigate to the Lesson04 folder, and double-click the Memo.pdf file to open it in Acrobat. When you have reviewed the file, close it and quit the TextEdit (or equivalent) application.

You have just converted a simple text document to an Adobe PDF document using the authoring application's Print command.

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