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Chapter 4. The Calendar > Publishing a Calendar on the Web

Publishing a Calendar on the Web

If you've ever needed to refer to your Entourage calendar from a different computer or location, you can use the Save as Web Page command to create a multi-page copy of your calendar that can be published on the Web, stored on a company intranet, or copied onto disk. Then all you have to do to view the saved calendar is open it in a Web browser, such as Internet Explorer or Safari.

To save your calendar as a Web page

Open or display the Calendar.

Choose File > Save as Web Page.

The Save as Web Page dialog box appears (Figure 4.37).

Figure 4.37. When saving a calendar for viewing on the Web, an intranet, or another computer, all options are specified in this dialog box.

In the Duration section of the dialog box, click the tiny calendars to choose a Start Date and an End Date.

Optional: Check the Include event details check box to include your event notes in the published calendar.

Optional: If you want to include a background image in the published calendar, check the Use background graphic check box. Then click the Choose button to select an image file from your hard disk.

Viewing the Calendar

To view the calendar, double-click the main .htm file, or launch your browser and then open that file. To enable someone else to view the calendar (or if you'd like to view it on another computer), you can:

  • Copy the .htm file and folder to another disk.

  • Email the .htm file and folder to the desired recipient.

Ensure that the recipient understands that for the calendar to display correctly, the folder structure and locations of the .htm file and folder must not be changed.

Enter a descriptive title for the Web page in the Web page title text box.

Optional: To view the published calendar immediately after it's created, check the Open saved Web page in browser check box.

If you don't check this option, you can still view the Calendar in your browser by opening or double-clicking the HTML file that the Save as Web Page command creates.

Click the Save button.

A Save dialog box appears (Figure 4.38).

Figure 4.38. Name the file and select a location on disk in which to save it and the support folder.

Name the calendar file, select a location on disk in which to save it and the supporting graphics and HTML files, and click the Save button.

A file with an added .htm extension is created at the chosen location. A folder with the same name (but without the extension) is also created. If you named the calendar file Mycalendar, for example, a folder of support files with that name and a main file named Mycalendar.htm would be created at the specified location on disk.

If you checked the option in Step 7, your Web browser launches and displays the calendar as a Web page (Figure 4.39).

Figure 4.39. A calendar saved as a Web page shows all scheduled events for the specified period

✓ Tip

  • A published calendar is a static entity. Even if your Entourage calendar changes, the published version changes only if you repeat the Save as Web Page procedure and upload the changed data, replacing the original Web pages with the new ones. If you're familiar with AppleScript and have a scriptable FTP program, you may be able to create a script that will automate the update process.

Publishing the calendar

If your company has an intranet or if you have a personal Web site where you'd like to post your calendar, you can upload the .htm file and the support folder, enabling you (and, optionally, others) to view your calendar. If you don't know how to access your personal Web or intranet file space, contact your ISP or network administrator for instructions.

To publish your Calendar on the Web or an intranet

Using an FTP (file transfer protocol) program such as Fetch, log in to your the Web server.

Switch to your main directory on the Web server or to another directory in which you want to store the calendar files.

Copy the calendar .htm file into the destination directory on the server.

Copy the folder of supporting graphic and HTML files onto the server.

If your FTP program cannot copy a folder, you first may have to create a new folder on the server with the same name as that of the calendar folder on your hard drive. Then switch to that folder on the server and copy the support files into it.

Exit your FTP program.

To access the calendar on the Web or intranet, launch your Web browser and type the calendar's address.

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