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Chapter 2. Setup and Maintenance > Editing Account Settings

Editing Account Settings

Although the Account Setup Assistant does an excellent job of automatically configuring many accounts, it's sometimes necessary to “tweak” your account settings. The default settings may not give the results you want. You may have explicit instructions from your ISP or network administrator to enable some options or perhaps you want to use the account in a nonstandard way. You can use the Edit Account dialog box to make changes to an existing email account, as well as to create accounts from scratch (bypassing the Account Setup Assistant).

To reconfigure a POP account

1.
Choose Tools > Accounts.

The Accounts dialog box appears (Figure 2.7).

Figure 2.7. To view or change an account's settings, select its name on the Mail or Exchange tab and then click the Edit toolbar icon.


2.
Click the Mail tab, select the POP account's name, and click Edit.

The Edit Account dialog appears.

3.
You can change the following settings on the Account Settings tab (Figure 2.8):

  • Account name. Rename the account (for personal identification only).

  • Include this account in my “Send & Receive All” schedule. When checked (and you or a schedule perform a Send & Receive All) a check for new email for this account will be made. Any messages for this account that are in the Outbox will also be sent.

  • Name. Enter a name that will be used to identify your email messages when they're received by others.

  • E-mail address. Make any necessary corrections to the email address for this account.

  • Account ID. This is your user name; i.e., the first part of the email address.

  • POP server. This is the address of your Internet provider's mail server that handles incoming email.

  • Password. This is the password you use to log onto your Internet account. Check Save password in my Mac OS keychain if you want to be able to check for and send email from this account without being prompted for the password each time.

  • SMTP server. This is the address of your Internet provider's mail server that handles outgoing email.

Figure 2.8. The Account Settings tab of the Edit Account dialog box (POP account).


4.
You can change the following settings on the Options tab (Figure 2.9):

  • Default signature. To automatically append a signature to every outgoing message from this account, select it from the Default signature drop-down list. (For information on creating and editing signatures, see Chapter 10.)

  • Partially receive messages over X KB. When a message larger than this size is received by the server, only a small portion of it is downloaded to your Mac. To receive the entire message, click the Get entire message text below the Subject (Figure 2.10).

    Figure 2.10. Click Get entire message to retrieve the entire message, as well as any attachments.

  • Leave a copy of each message on the server. When checked, new messages will not be deleted from the server, making them available to be received by your other computer(s).

    For example, my work computer is the one that I want to receive all email. By checking this option on my iBook, I can safely check mail from the iBook. Those same messages will still be received by the work computer, too. (Note: The next three options can only be set if this option is enabled.)

  • Delete messages from the server after X days. This option instructs the mail server to automatically delete messages after a certain number of days, regardless of whether they've been downloaded.

  • Delete messages from the server after they have been deleted from this computer. When enabled, messages from this account that you delete in Entourage will also be deleted from the server.

  • Get all messages left on server. Click this button to download every message still on the server for this account. (Doing so ignores messages already in Entourage, creating duplicates.)

Figure 2.9. The Options tab of the Edit Account dialog box (POP account).


5.
Click the Security tab (Figure 2.11) to set digital signature and encryption options for this account (see Chapter 10).

Figure 2.11. The Security tab of the Edit Account dialog box (POP account).


6.
When you are done viewing and editing the account settings, click OK.

7.
Close the Accounts dialog box.


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