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Chapter 2. Office 2004 and the Internet > Emailing an Office Document

Emailing an Office Document

With an email program such as Microsoft Entourage (see Part V), you can send your documents to others. Using the Send To command in Word, PowerPoint, or Excel, you can send the currently open document as an attachment (a file delivered with an email message) or as a formatted HTML message.

To send an Office document as an email attachment:

1.
Optional: Choose File > Save As to save the document. If you intend to send it to someone who is using Windows, click the Append file extension check box (Figure 2.8).

Figure 2.8. When sending attachments to Windows users, click the Append file extension check box to add the appropriate extension.


2.
Do one of the following:

  • Choose File > Send To > Mail Recipient (as Attachment).

  • Choose File > Send To > Mail Recipient (as HTML).

Your default email program launches and creates a new message with the document already attached or converted to HTML (Figure 2.9).

Figure 2.9. If you know that the recipient doesn't have Office or a compatible program, you can send the document as formatted HTML.


3.
Select recipients, write the message text, and send the message.


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