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Adding Hyperlinks

Including clickable links (called hyperlinks) in your Office documents is a handy way to enhance content. When clicked, a hyperlink will launch a browser to display a particular Web page, open a document located on your hard disk, or address a new message in your email program.

To create a Web page hyperlink in a Word, Excel, or PowerPoint document:

1.
Do one of the following:

  • Position the insertion point where you want to insert a text link.

  • Select existing text or an object that you want to designate as the link.

2.
Choose Insert > Hyperlink ( ).

The Insert Hyperlink dialog box appears (Figure 2.1).

Figure 2.1. You can create a link in the current document that—when clicked—will open a Web page, a document on disk, or a new email message.


3.
If it isn't selected, click the Web Page tab.

4.
Do one of the following:

  • Type or paste the Web address in the Link to text box.

  • If you've previously linked to the desired address, select it from the drop-down list.

  • If the address is a bookmarked site in your browser or you recently viewed the page, you can select it by clicking the Favorites or History button, respectively.

5.
Optional: The text in the Display text box is what will appear on the document page. By default, the Link to text is displayed. To specify different text, edit as desired.

6.
Optional: When the cursor is rested over a hyperlink, a pop-up ScreenTip appears (Figure 2.2). By default, the Link to text is displayed. Click ScreenTip to customize the text that appears.

Figure 2.2. A ScreenTip automatically appears when you rest the cursor over a hyperlink.


7.
Optional: To link to a specific spot on the Web page (called a bookmark or anchor), click the Locate button. Note that the Web page designer must have already created the anchor. You cannot arbitrarily select a link spot.

In the dialog box that appears (Figure 2.3), select a bookmark and click OK.

Figure 2.3. To link to a specific location on a Web page, select it from the named bookmarks in the list.


8.
Click OK to create the hyperlink.


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