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Chapter 21. Address Book

The Office Address Book is the repository of your contact information for people, companies, and organizations. In addition to the standard information normally stored in an address book (such as names, home and work addresses, phone numbers, and email addresses), an Address Book record can store a birth date, picture, anniversary date, spouse's name, children's names, and notes. You can even define custom fields if you feel that an important bit of data is missing.

✓ Tips

  • While you will probably create and edit most of your contact records from within Entourage, the contact information is also available to you from Word's Contact toolbar. Using the toolbar, you can create new records, insert contact data into your documents (to address letters, for example), and perform mail merges. For more information, refer to Chapter 8.

  • Office 2004 supports multiple users (called identities). In addition to having separate email, each user who shares a copy of Office on a single Mac has a separate Address Book. To learn how to switch from one user to another, see the tip at the end of “Emailing an Office Document” in Chapter 2.



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