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Chapter 4. Document Formatting > Creating Multiple Sections

Creating Multiple Sections

A document can contain multiple sections, each with different document formatting attributes, such as different margins, page numbering schemes, and headers and footers. For example, an annual report might contain different sections for the title page, introduction, body, and financial information.

A new document contains only one section until you insert a section break. See Table 4.1 for section break options.

Table 4.1. Section Breaks
Break TypeDescription
Next PageStarts a new section at the top of the next page.
ContinuousStarts a new section without moving the text after the section break to a new page. If the previous section has multiple columns, Word evens out the column bottoms.
Odd PageIf the section break falls on an even page, Word starts the new section on the next page. Otherwise, it leaves the next even page blank and starts the new section on the next odd page.
Even PageIf the section break falls on an odd page, Word starts the new section on the next page. Otherwise, it leaves the next odd page blank and starts the new section on the next even page.


To create multiple sections

1.
Place the insertion mark where you want the new section to begin.

2.
Choose Insert > Break and select one of the section break types from the submenu (Figure 4.11).

Figure 4.11. Choose the type of section break that you want to insert.


In Normal view, Word inserts a double line marked with the text “Section Break,” followed by the specific type of break (Figure 4.12).

Figure 4.12. The new section break appears.


✓ Tips

  • Like page breaks, the “Section Break” indicator text and double lines are only visible in Normal and Outline views.

  • To remove a section break, switch to Normal view, highlight the section break, and press .

  • To apply document formatting options to a section, select some text in the section and choose Format > Document. The Document dialog box appears. Click the appropriate tab (Figure 4.13), alter the layout and margin settings, choose Selected sections from the Apply To drop-down menu, and click OK.

    Figure 4.13. To set new formatting for a selected section, make the necessary changes on the Margins (top) and Layout (bottom) tabs of the Document dialog box.

  • You can also open the Document dialog box by double-clicking the section break marker that ends the section you want to format.


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