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Chapter 4. Document Formatting > Headers and Footers

Headers and Footers

Headers and footers display the same reference information at the top or bottom of every document page. You can include any information you want, such as your name, document title, current date, or page numbers, for example.

To insert headers and footers

Choose View > Header and Footer.

Word switches to Page Layout view (Figure 4.5), and the Header and Footer toolbar appears (Figure 4.6).

Figure 4.5. Create the header or footer by typing and clicking icons on the Header and Footer toolbar.

Figure 4.6. The Header and Footer toolbar.

Views are discussed in Chapter 3.

You can edit the header or the footer. To switch between them, click the Switch Between Header and Footer toolbar icon or click in the element you want to edit.

A header or footer can contain any combination of text, graphics, and special features, such as page numbers or today's date. Type the necessary text and insert special items by clicking toolbar icons.

Use tabs to separate and position header and footer elements.

Click the Close button on the Header and Footer toolbar when you're done editing.

✓ Tips

  • Headers and footers are only visible in Page Layout view (View > Page Layout). In Page Layout view, you can edit an existing header or footer by simply double-clicking in the appropriate area of the page. Double-click in the body text when you're through editing.

  • As with other text, you can apply character formatting to header and footer elements, such as changing fonts or adding boldface.

  • You can make additional room for a header or footer by adjusting margins. See “Margins,” earlier in this chapter.

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