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Chapter Two. How to Create PDF Files for... > Microsoft Office 2000 (Windows) and ...

Microsoft Office 2000 (Windows) and 2001 (Mac)

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I'm going to tell you how to print PDF files from Microsoft Word (indeed all Office apps) because, well, they're Microsoft Office apps. Professional publishing applications such as InDesign have more and fancier layout and graphics capabilities, but you can still generate good PDF files for print from Office applications. And indeed, many designers do—for circulating and exchanging proposals, style guides, contracts, and the like that will be viewed onscreen or printed from an office printer, if not sent out for offset reproduction. Because Adobe makes it so easy to produce PDF files from Office applications, and because we all use them in everyday business, it's worth knowing how to do it right, whether for text-based documents used in business or for four-color offset printing.

When you create PDF files from Word, it's especially important that you choose the proper printer driver in advance. If you change to Create Adobe PDF or Acrobat Distiller in the Print dialog box, your document may reformat in PDF. If you're on a Mac, choose Create Adobe PDF as your printer. Then, with your document open in Word (or any Office application), press Command-P. In the dialog box that appears—again—the Printer pop-up menu will reflect your PDF printer (Figure 2-4). Choose a Distiller job option and choose whether you want to launch Acrobat after the PDF file is created. Then click Save, name your PDF file in the next dialog box, and click Save again.


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