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Columns

Word enables you to format text with multiple columns, like those in a newspaper.

Tips

  • Although you can edit multi-column text in any view, you must be in Page Layout view (Figure 80) to see the columns side by side. In Normal view, the text appears in the same narrow column (Figure 81).

    Figure 80. Multi-column text in Page Layout view.

    Figure 81. Multi-column text in Normal view.

  • Column formatting applies to sections of text. You can insert section breaks as discussed on the previous page to set up various multi-column sections.


To set the number of columns

1.
Select the text for which you want to set the number of columns (Figure 82).

Figure 82. Select the text for which you want to set columns.


2.
Click the Columns button on the Standard toolbar to display a menu of columns and choose the number of columns (Figure 83).

Figure 83. Choose the number of columns from the Columns button menu on the Standard toolbar.


If you are not in Page Layout view, Word switches to that view. The text is reformatted with the number of columns you specified (Figure 84).

Figure 84. Word sets the columns for the selected text, inserting section breaks if necessary.


Tips

  • To set the number of columns for an entire single-section document, in step 1 above, position the insertion point anywhere in the document.

  • To set the number of columns for one section of a multi-section document, in step 1 above, position the insertion point anywhere in the section.

  • If necessary, Word inserts section breaks to mark the beginning and end of multi-column text (Figure 84).


To set column options

1.
Position the insertion point in the section for which you want to change column options.

or

Select the sections for which you want to change column options.

2.
Choose Format > Columns (Figure 5) to display the Columns dialog (Figure 85).

Figure 85. The Columns dialog, showing the settings for the two-column section in Figure 84.


3.
To set the number of columns, click one of the icons in the Presets section or enter a value in the Number of columns text box.

4.
To set different column widths for each column, make sure the Equal column width check box is turned off, then enter values in the Width text boxes for each column. You can also enter values in the Spacing text boxes to specify the amount of space between columns.

5.
To put a vertical line between columns, turn on the Line between check box.

6.
To specify the part of the document that you want the changes to apply to, choose an option from the Apply to pop-up menu (Figure 86).

Figure 86. The Apply to pop-up menu in the Columns dialog when the insertion point is in a section of a multi-section document. The options on this menu vary depending on the document and what is selected.


or

To insert a column break at the insertion point, choose This point forward from the Apply to pop-up menu (Figure 86), then turn on the Start new column check box.

7.
When you are finished setting options, click OK to save them.

Tip

  • You can see the effect of your changes in the Preview area as you change settings in the Columns dialog.


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