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Chapter 11. Catalog, Indexes, Searches

Chapter 11. Catalog, Indexes, Searches

Along with the Acrobat program comes another handy application called Acrobat Catalog. Catalog creates indexes of PDF files. You can use Catalog to create an index of a single PDF, a folder of PDF documents, or all the PDFs on a disk. Indexes save you time when you're looking up a word or words within a PDF or a collection of PDFs. To find a word in an unindexed PDF, you have to use the Find command, which laboriously works its way through a document, testing every single word.

When you process a PDF with Catalog, the program creates a database, listing the location of every word in the document. In other words, all the finding is done ahead of time, so when you need to look up a word, its location is already stored in the index. To look up a word in an indexed document, use the Search command, which is much more powerful than the Find command. Among other great features, Catalog allows you to search across several indexed documents at the same time.


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