• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL

Introduction to Word 2001

Introduction to Word 2001


Microsoft Word 2001, a component of Microsoft Office 2001, is the latest version of Microsoft's powerful word processing application for Macintosh users. Now more powerful and user friendly than ever, Word enables users to create a wide range of documents, ranging in complexity from simple, one-page letters to complex, multi-file reports with figures, table of contents, and index.

This Visual QuickStart Guide will help you learn Word 2001 by providing step-by-step instructions, plenty of illustrations, and a generous helping of tips. On these pages, you'll find everything you need to know to get up and running quickly with Word—and more!

This book was designed for page flipping. Use the thumb tabs, index, or table of contents to find the topics for which you need help. If you're brand new to Word or word processing, however, I recommend that you begin by reading at least the first two chapters. Chapter 1 provides basic information about Word's interface while Chapter 2 introduces word processing concepts and explains exactly how they work in Word.

If you've used other versions of Word and are interested in information about new Word 2001 features, be sure to browse through this Introduction. It'll give you a good idea of the new things Word has in store for you.

New & Improved Features in Word 2001

Word 2001 includes many brand new features, as well as major improvements to some existing features. Here's a list.


This book covers most—but not all—of these features.

Document Creation

  • The Project Gallery (Figure 1) offers quick and easy access to all kinds of Office documents, right from within Word.

    Figure 1. The Project Gallery enables you to create blank documents with any installed Microsoft Office application or preformatted documents based on a wide variety of templates and wizards.

  • New templates and wizards, which can be opened from within the Project Gallery window (Figure 1), offer a wide variety of professionally designed documents, many of which include automation features.

Entering, Editing, & Formatting Text

  • The Formatting Palette (Figure 2) replaces the Formatting toolbar and adds many new formatting options.

    Figure 2. The Formatting Palette replaces the Formatting toolbar and offers many more options.

  • The new Click and Type feature enables you to position text or images in any blank area of a page, without setting complex formatting options.

  • The new Collect and Paste feature introduces the Office Clipboard (Figure 3). This enables you to copy and store multiple items, then paste them as desired in any Word (or Office) document.

    Figure 3. The Office Clipboard enables you to store multiple clips so you can paste them as desired in your documents.


  • The Clip Gallery (Figure 4) has been improved to add drag-and-drop capabilities and better image management features.

    Figure 4. The Clip Gallery has a new look, more images, and better image management features.

  • Bulleted lists can now include graphics as bullet characters. Word comes with a wide variety of appropriate bullet graphics to choose from.

Writing Tools

  • The spelling and grammar checkers have been improved through the addition of many new words and grammar rules.

  • Live Word Count (Figure 5) keeps track of the number of words in your document as you type.

    Figure 5. Live Word Count displays the current word number and total number of words in the document's status bar.

  • AutoCorrect can now automatically correct obvious spelling errors as they are typed.

  • The new Flag for Follow Up feature enables you to attach an Entourage reminder to a document so you remember to work on it in the future.

Mail Merge

  • The Mail Merge feature has been replaced with the Data Merge Manager (Figure 6), which makes it easier to merge Word documents with databases.

    Figure 6. The Data Merge Manager offers an improved interface for merging documents with data.

  • The Data Merge Manager can work with data stored in Entourage, Excel, and FileMaker Pro.


  • Word can now create nested tables.

  • The Borders and Shading and Table AutoFormat dialog boxes have been improved to offer more formatting options, including "Web-looking" tables.

Web Authoring

  • The Insert Hyperlink dialog box (Figure 7) bas been improved to make it easier to create links to Web pages, documents, and e-mail addresses.

    Figure 7. The improved Insert Hyperlink dialog box makes it easier to link to Web pages, documents, and e-mail addresses.

  • The new Web Page Preview command launches your default Web browser to display the current document as a Web page.

Integration with Other Office Applications

  • Word 2001 is 100 percent compatible with Word 98 for Macintosh and Word 97 and 2000 for Windows.

  • The new Contact toolbar (Figure 8) enables you to insert Entourage contact names, addresses, and phone numbers directly into Word documents.

    Figure 8. The Contact toolbar offers a quick way to insert Entourage contact information into a Word document.

  • Options on the File menu's Send To submenu (Figure 9) enable you to e-mail documents via Entourage or create PowerPoint presentations based on the active Word outline file.

    Figure 9. The Send To submenu offers two commands for interacting with other Office applications.

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint