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Chapter 4. Advanced Formatting > Borders & Shading

Borders & Shading

Borders and shading are two separate features that can work together to emphasize text:

  • Borders enables you to place lines above, below, to the left, or to the right of selected characters or paragraphs (Figure 23).

    Figure 23. Borders and shading can emphasize text.

  • Page borders enables you to place simple or graphic borders at the top, bottom, left, or right sides of document pages (Figure 24).

    Figure 24. Page borders can make a page look fancy.

  • Shading enables you to add color or shades of gray to selected characters or paragraphs (Figure 23).

Tip

How borders or shading are applied depends on how text is selected:

  • To apply borders or shading to characters, select the characters.

  • To apply borders or shading to a paragraph, click in the paragraph or select the entire paragraph.

  • To apply borders or shading to multiple paragraphs, select the paragraphs.

  • To apply page borders to all pages in a document, click anywhere in the document.

  • To apply page borders to a specific document section, click anywhere in that section.


Tip

When applying borders to selected text characters (as opposed to selected paragraphs), you must place a border around each side, creating a box around the text.


To apply text borders with the Formatting Palette

1.
Select the text to which you want to apply borders.

2.
Click the Border Type button in the Borders and Shading area of the Formatting Palette (Figure 25) to display a pop-up menu with border options (Figure 26), and click the button for the border you want to apply.

Figure 25. The Formatting Palette with the Borders and Shading options displayed.


Figure 26. The Border Type pop-up menu on the Formatting Palette.


3.
Select a border style from the Style pop-up menu (Figure 27).

Figure 27. The Style pop-up menu on the Formatting Palette.


4.
Select a border color from the Color pop-up menu (Figure 28).

Figure 28. The Color pop-up menu on the Formatting Palette.


5.
Select a border weight from the Weight pop-up menu (Figure 29).

Figure 29. The Weight pop-up menu on the Formatting Palette.


Tip

You can apply more than one border to selected paragraphs. For example, if you want a top and bottom border, select the top border option and then select the bottom border option. Both are applied.


Tip

Some border options apply more than one border. For example, the outside border option (top left button) applies the outside border as well as the top, bottom, left, and right borders.


To apply text borders with the Borders and Shading dialog box

1.
Select the text to which you want to apply borders.

2.
Choose Format > Borders and Shading (Figure 4).

3.
Click the Borders tab in the Borders and Shading dialog box that appears to display its options (Figure 30).

Figure 30. The Borders tab of the Borders and Shading dialog box.


4.
Click a Setting icon to select the type of border. All options except None and Custom place borders around each side of the selected text.

5.
Click a style in the Style scrolling list to select a line style.

6.
Choose a line color from the Color pop-up menu (Figure 31). If you choose Automatic, Word applies the color specified in the paragraph style applied to the text.

Figure 31. The Color pop-up menu.


7.
Choose a line thickness from the Width pop-up menu (Figure 32).

Figure 32. The Width pop-up menu.


8.
If necessary, choose an option from the Apply to pop-up menu (Figure 33). The Preview area changes accordingly.

Figure 33. The Apply to pop-up menu.


9.
To apply custom borders, click the buttons in the Preview area to add or remove a line using the settings in the dialog box.

10.
When the Preview area illustrates the kind of border that you want to apply, click OK.

Tip

You can repeat steps 5 through 7 and 9 to customize each border of a custom paragraph border.


Tip

You can further customize a paragraph border by clicking the Options button to display the Border and Shading Options dialog box (Figure 34). Set options as desired and click OK to return to the Borders and Shading dialog box.

Figure 34. The Border and Shading Options dialog box for text borders.



To remove text borders

1.
Select the text from which you want to remove borders.

2.
Click the No Borders button (the second button on the bottom row) on the Border Type pop-up menu on the Formatting Palette (Figure 26).

or

1.
Select the text from which you want to remove borders.

2.
Choose Format > Borders and Shading (Figure 4) and click the Borders tab in the Borders and Shading dialog box that appears (Figure 30).

3.
Click the None icon.

4.
Click OK.

To apply page borders

1.
If necessary, position the insertion point in the section of the document to which you want to apply page borders.

2.
Choose Format > Borders and Shading (Figure 4).

3.
Click the Page Border tab in the Borders and Shading dialog box that appears to display its options (Figure 35).

Figure 35. The Page Border tab of the Borders and Shading dialog box.


4.
Click a Setting icon to select the type of border. All options except None and Custom place borders around each side of the page.

5.
Click a style in the Style scrolling list to select a line style. Then choose a line color from the Color pop-up menu (Figure 31) and a line thickness from the Width pop-up menu (Figure 32).

or

Select a graphic from the Art pop-up menu (Figure 36).

Figure 36. The Art pop-up menu.


6.
If necessary, choose an option from the Apply to pop-up menu (Figure 37).

Figure 37. The Apply To pop-up menu.


7.
To apply custom borders, click the buttons in the Preview area to add or remove a line using the settings in the dialog box.

8.
When the Preview area illustrates the kind of border that you want to apply, click OK.

Tip

You can repeat steps 5 and 7 to customize each border of a custom border.


Tip

You can further customize a border by clicking the Options button in the Borders and Shading dialog box to display the Border and Shading Options dialog box (Figure 38). Set options as desired and click OK to return to the Borders and Shading dialog box.

Figure 38. The Border and Shading Options dialog box for page borders.



To remove page borders

1.
Position the insertion point in the section from which you want to remove borders.

2.
Choose Format > Borders and Shading (Figure 4) and click the Page Borders tab in the Borders and Shading dialog box that appears (Figure 35).

3.
Click the None icon.

4.
Click OK.

To apply shading with the Formatting Palette

1.
Select the text to which you want to apply shading.

2.
In the Formatting Palette, select a shading percentage or pattern from the Pattern pop-up menu (Figure 39).

Figure 39. The Pattern pop-up menu on the Formatting Palette.


3.
Select a background color from the Fill color pop-up menu (Figure 40).

Figure 40. The Fill color pop-up menu on the Formatting Palette.


4.
Select a foreground color from the Pattern color pop-up menu (Figure 41).

Figure 41. The Pattern color pop-up menu on the Formatting Palette.


Tip

Use text shading with care. If overdone or if the pattern is too "busy," the text you have shaded may be impossible to read!


To apply shading with the Borders and Shading dialog box

1.
Select the text to which you want to apply shading.

2.
Choose Format > Borders and Shading (Figure 4).

3.
Click the Shading tab in the Borders and Shading dialog box that appears to display its options (Figure 42).

Figure 42. The Shading tab of the Borders and Shading dialog box.


4.
Click a Fill color or shade to select it.

5.
To create a pattern, choose an option from the Style pop-up menu (Figure 43) and then choose a color from the Color pop-up menu (Figure 31).

Figure 43. The Style pop-up menu in the Patterns area.


6.
If necessary, choose an option from the Apply to pop-up menu (Figure 33). The Preview area changes accordingly.

7.
When the Preview area illustrates the kind of shading that you want to apply, click OK.

To remove shading

1.
Select the text from which you want to remove shading.

2.
Choose Clear from the Pattern pop-up menu on the Formatting Palette (Figure 39). Then choose No Fill from both the Fill color and Pattern color pop-up menus (Figures 40 and 41).

or

1.
Select the text from which you want to remove shading.

2.
Choose Format > Borders and Shading (Figure 4) and click the Shading tab in the Borders and Shading dialog box that appears (Figure 42).

3.
Click the No Fill button in the Fill area.

4.
Choose Clear from the Style pop-up menu (Figure 43).

5.
Click OK.

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