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Columns

Word enables you to format text with multiple columns, like those in a newspaper.

Tip

Although you can edit multi-column text in any view, you must be in Page Layout view (Figure 78) to see the columns side by side. In Normal view, the text appears in the same narrow column (Figure 79).

Figure 78. Multi-column text in Page Layout view.


Figure 79. Multi-column text in Normal view.



Tip

Column formatting applies to sections of text. You can insert section breaks as discussed on the previous page to set up various multi-column sections.


To set the number of columns

1.
Select the text for which you want to set the number of columns (Figure 80).

Figure 80. Select the text for which you want to set columns.


2.
Click the Columns button on the Standard toolbar to display a menu of columns and choose the number of columns (Figure 81).

Figure 81. Choose the number of columns from the Columns button menu on the Standard toolbar.


If you are not in Page Layout view, Word switches to that view. The text is reformatted with the number of columns you specified (Figure 82).

Figure 82. Word sets the columns for the selected text, inserting section breaks if necessary.


Tip

To set the number of columns for an entire single-section document, in step 1 above, position the insertion point anywhere in the document.


Tip

To set the number of columns for one section of a multi-section document, in step 1 above, position the insertion point anywhere in the section.


Tip

If necessary, Word inserts section breaks to mark the beginning and end of multi-column text (Figure 82).


To set column options

1.
Position the insertion point in the section for which you want to change column options.

or

Select the sections for which you want to change column options.

2.
Choose Format > Columns (Figure 4) to display the Columns dialog box (Figure 83).

Figure 83. The Columns dialog box.


3.
To set the number of columns, click one of the icons in the Presets section or enter a value in the Number of columns edit box.

4.
To set different column widths for each column, make sure the Equal column width check box is turned off, then enter values in the Width edit boxes for each column. You can also enter values in the Spacing edit boxes to specify the amount of space between columns.

5.
To put a vertical line between columns, turn on the Line between check box.

6.
To specify the part of the document that you want the changes to apply to, choose an option from the Apply to pop-up menu (Figure 84).

Figure 84. The Apply to pop-up menu in the Columns dialog box when the insertion point is in a section of a multi-section document. The options on this menu vary depending on the document and what is selected.


or

To insert a column break at the insertion point, choose This point forward from the Apply to pop-up menu (Figure 84), then turn on the Start new column check box.

7.
When you are finished setting options, click OK to save them.

Tip

You can see the effect of your changes in the Preview area as you change settings in the Columns dialog box.


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