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Chapter 4. Advanced Formatting > Page, Section, & Column Breaks

Page, Section, & Column Breaks

As you work with a document, Word auto-matically sets page breaks based on page size, margins, and contents. A page break marks the end of a page; anything after the page break will appear on the next page when the document is printed. This is easy to see in Page Layout view (Figure 72). In Normal view, automatic page breaks appear as dotted lines across the document (Figure 73).

Figure 72. A page break in Page Layout view.


Figure 73. The same page break in Normal view.


Although you cannot change an automatic page break directly, you can change it indirectly by inserting a manual page break before it (Figure 74). This forces the page to end where you specify and, in most cases, forces subsequent automatic page breaks in the document to change.

Figure 74. A manual page break adjusts all the subsequent automatic page breaks.


In addition to page breaks, Word also enables you to insert section and column breaks. A section break marks the end of a document section. Sections are commonly used to divide a document into logical parts, each of which can have its own settings in the Document dialog box. A column break marks the end of a column of text. Column breaks are usually used in conjunction with multi-column text.

Tip

Automatic page breaks do not appear in Online Layout, Outline, or Master Document view.


Tip

As discussed in Chapter 3, section breaks may be automatically inserted by Word in a document when you change document formatting settings.


Tip

I tell you more about columns and multi-column text a little later in this chapter.


To insert a break

1.
Position the insertion point where you want the break to occur (Figure 75).

Figure 75. Position the insertion point where you want the break to occur.


2.
Choose an option from the Break submenu under the Insert menu (Figure 76):

Figure 76. Choose the type of break you want from the Break submenu under the Insert menu.


  • Page Break inserts a page break. Figure 74 shows an inserted page break.

  • Column Break inserts a column break.

  • Section Break (Next Page) inserts a section break that also acts as a page break.

  • Section Break (Continuous) inserts a section break in the middle of a page.

  • Section Break (Odd Page) inserts a section break that also acts as a page break. The following page will always be odd-numbered.

  • Section Break (Even Page) inserts a section break that also acts as a page break. The following page will always be even-numbered.

or

Use one of the following shortcut keys:

  • To insert a page break, press .

  • To insert a column break, press .

  • To insert a next page section break, press .

To remove a break

1.
In Normal view, select the break by clicking in the selection bar to its left (Figure 77).

Figure 77. Click in the selection bar to the left of the break to select it.


2.
Press .

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