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Chapter 23. E-mail > Replying to Mail

Replying to Mail

There are several ways to reply to e-mail you have received. We'll discuss the options and a recommendation.

To reply to a message:

1.
It's polite, especially when replying to someone who gets and sends a lot of e-mail, to quote in your reply the relevant parts of the message sent to you. By default (you can change the option), the entire original message is quoted, but this is usually too much. Select a subset of the text before replying, and only that subset will be quoted. There's no way to quote discontinuous blocks of text, so just select from the beginning of the first part you want to quote to the end of the last part, and delete from the reply what you want to omit.

2.
If you're replying from the main window with the Message List and Preview pane, click either the Reply or Reply All button at the top of the main window (Figure 23.26). Reply sends the reply only to the person who sent you the message; Reply All sends it to everyone who received the message as well.

Figure 23.26. Click to reply to the sender or to all recipients (from the main window).


3.
If you've opened the message into its own window, the Reply and Reply All buttons are also at the top of that window (Figure 23.27).

Figure 23.27. Click to reply to the sender or to all recipients (from the message's own window).


4.
You may also choose Message> Reply () or Message> Reply to All () (Figure 23.28). Use Message> Reply to Sender () to reply to a message you received from a mailing list, unless you are certain you want your reply to be seen by everyone on the list.

Figure 23.28. Choose Message> Reply, Reply to All, or Reply to Sender.


5.
If the original message text you're quoting is difficult to read because of odd line lengths or lots of previous quoting, Entourage gives you an easy way to clean that up. Choose Edit> Auto Text Cleanup (Figure 23.29).

Figure 23.29. Choose Edit> Auto Text Cleanup.


or

Hold down , click in the message body, choose Auto Text Cleanup from the pop-up menu, and choose a submenu option.


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