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Using the Contact Toolbar

The Contact toolbar allows you to quickly add contacts to your document as you work. You can include contact information in a sheet of labels or in envelopes and letters.

To use the Contact toolbar:

1.
Select View > Toolbars, and then select Contact from the submenu (Figure 8.14).

Figure 8.14. Select View > Toolbars > Contact.


The Contact toolbar appears at the top of the Word window (Figure 8.15).

Figure 8.15. Add contacts to your documents directly from the Contact toolbar.


2.
To add a contact to your contact list, click Add Contact in the Contacts pull-down menu.

The Add Contact dialog box appears (Figure 8.16).

Figure 8.16. Enter the contact information, including name, address, and phone number, in the Add Contact dialog box.


3.
Enter information about the contact, such as name, address, and phone number, and then click Add.

The contact name will appear as you entered it in the Add Contact dialog box.

4.
To add a contact to your document, select the contact name from the Contacts pull-down menu.

The contact's name appears in the document as a formula (Figure 8.17).

Figure 8.17. The contact name appears in the document as a formula.


If you entered the contact's postal or e-mail address, or phone number in the Add Contact dialog box, you can also include that information in your document by clicking the Include Address, Include E-mail, or Include Phone button in the Contact toolbar.


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