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Review answers

1:How can you distinguish an index file from a PDF file
A1: In Acrobat, the file extension PDX identifies a file as an Acrobat index.
2:What does the Search Results palette display
A2: The Search Results palette lists the documents that contain the word or words you searched for, and displays how many documents were searched and how many were found to contain the words.
3:How does the Word Stemming option expand your search results
A3: The Word Stemming option tells Search to look also for words that share the sameword stem. For example, the word "hiking" also includes the word stems "hike" or "hiked."
4:What key do you press to do a refined search
A4: A refined search is one in which Search looks only at the documents in your current results list and applies the new search criteria (instead of searching the index completely from scratch). To do a refined search, hold down Ctrl (Windows) or Option (Mac OS) to change the Search button in the dialog box to Refine.
5:Why should you enter Document Info field information in all your PDF documents
A5: To give users more ways to search for information in a PDF file, you should fill in the Title, Subject, and Keywords text boxes in the Document Info dialog box with the relevant information. Users can search for this specific information and use the title, subject, and keywords as they would index terms to refine their searches.
6:Give two examples of Boolean expressions and what they do
A6: AND, NOT, and OR are Boolean expressions used in searches, as follows:
  • AND combines two or more search terms.

  • OR searches for any of two or more search terms.

  • NOT excludes terms from searches.

7:What are stopwords
A7: Stopwords are words that you exclude from an index to minimize the size of the index file or reduce it by 10% to 15%. Stopwords are usually words that would not be entered as search terms; for example, articles such as "the" and "a," conjunctions such as "but" and "or," and prepositions such as "for" and "by."
8:How can an index user find out which, if any, stopwords were excluded from an index
A8: Listing the stopwords in the index description helps users find out what stopwords were excluded from the index.
9:When would you not include numbers in an index
A9: You should exclude numbers from an index that doesn't pertain specifically to numbered information, such as in a guide book or descriptive text. But you should include numbers in an index if users would be searching for numbers, for example, for technical specifications, addresses, part numbers, or phone numbers.
10:Can you schedule an index to build every 30 minutes
A10: You can schedule an index to build at regular intervals, including every 30 minutes, or once only or continuously.
11:When should you purge an index
A11: To compensate for incremental Catalog updates that increase the size of the index, you should purge and rebuild an index periodically to reclaim disk space and speed up searches.
12:What is the difference between searching for a phrase with quotation marks and without quotation marks
A12: Searching for a phrase enclosed in quotation marks finds the verbatim phase. Searching for a phrase without quotation marks finds the terms within close proximity in the document.



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