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Chapter 15. Mail > To open Preferences and get the Accounts pane

To open Preferences and get the Accounts pane

From the Mail menu, choose “Preferences…,” then click Accounts.

The Accounts list will show all the email accounts you've created.

To remove an account, select its name in the Accounts pane, then click the sign. Or instead, you could make an account inactive; use the “Advanced” pane.

To edit an existing account, single-click the account in the list, then see the following pages for detailed descriptions of the options.

To create a new account, click the + button at the bottom of the Accounts pane. You'll see the sheet shown below.

Account Type pop-up menu: Choose “.Mac” if you're setting up an email account that you created at the Mac.com website.

If you're setting up an account that comes from some other service provider, they can tell you if they use POP or IMAP (most likely POP).

In the Account Description field, type a name that will identify this account in the Mailbox Sidebar. You can name it anything—“Lover Boy,” “Research Mailing List,” “earthlink,” etc.

Enter your Full Name. This is what will identify you to recipients.

For a POP account, you need to enter your email address. Include the @ symbol and the domain name (“ratz.com,” “typosuction.com,” etc.)

If you're setting up a .Mac account, User Name and Password are the same ones you chose when you signed up for your account. You should have received an email from Apple verifying this information.

If you're setting up a POP account, your User Name and Password may have been assigned by your provider, or they may have been chosen by you. These are not necessarily the same user ID and password that you use to access your email. If necessary, ask your provider for the user ID and password information for your account.

Incoming Mail Server: If your account type is .Mac, the host name is automatically filled in with “mail.mac.com.”

If you're setting up another account type, such as a POP account, the mail service provider can tell you what name to use. Tell them you need the “incoming” mail server name, also known as the “POP address.” (It's probably something like “mail.domainname.com,” where “domainname” is the name in your email address, such as mail.ratz.com.)

Outgoing Mail Server: No matter where your email account comes from, the outgoing mail server (the SMTP Host) for every account is always the one you're paying money to for your Internet service—it's your Internet Service Provider's name, such as “mail.providername.com” because that's how your email is going out. Mac.com is not the SMTP host for your Mac.com account. (Well, technically it can work, but you'll have fewer problems if you don't use it.)

My friend Joannie made up a great mnemonic for SMTP: Send Money To Person.

If “smtp.provider.com” or “mail.provider.com” don't work, call your provider and ask them what the SMTP Host is called.



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