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Chapter 4. Calendar > Attaching Notes in Mac Palm Desktop

Attaching Notes in Mac Palm Desktop

The one truly bizarre thing about the Macintosh Palm Desktop software is the roundabout manner of attaching notes to records. Although you can attach records to events (see previous page), that's not the same as adding a note to a record (as discussed at the beginning of this chapter). Fortunately, there is a way to attach notes to events so they show up properly on the handheld device.

To attach notes in Mac Palm Desktop

Attached notes are considered memos just as if you had written them into Memos. So, create a new memo and write your text.

In the Title field, type “Handheld Note: Calendar” exactly (Figure 4.84).

Figure 4.84. To create an attached note, you must first create the note separately (unlike in the Palm OS).

Locate the calendar entry to which you want to add your note. Drag the note's title bar icon to the calendar entry (Figure 4.85).

Figure 4.85. Drag the note's title bar icon to an event to attach the note.

✓ Tips

  • There's a faster way of making attachments that will appear on the handheld. With a blank note visible, write “Hand-held Note: Calendar” in the Title field as you did above. Now, choose New Template from the Create menu, and enter a name; if you want, choose a Command-key number from the popup menu. From now on, choose one of the templates from the Create menu or press the Command-key to display a new formatted note window (Figure 4.86).

    Figure 4.86. Create notes easily with templates.

  • In the Palm OS Calendar, performing an address lookup puts a person's name and phone number in the title of an event. On the Mac, however, dragging a contact to an event only creates a link between the two on the desktop. You'll have to manually cut and paste the person's phone information for it to appear in the title.

  • In the calendar's Day view, double-click the date to bring up the Go To dialog.

  • The Day view also displays the day's active tasks in the right-hand pane; click the word “Tasks” to send completed tasks to the bottom of the list.

  • In the Day and Week views, pressing Command and the right or left arrow key advances or goes back one day. Hold down Option or Shift to move in one-week increments.

  • In the Month view, you can choose to display Appointments, Tasks, or both (or none). Go to the View menu, then choose the options under the Calendar submenu.

  • Palm Desktop for Macintosh includes a feature for displaying an alarm onscreen (Figure 4.87).

    Figure 4.87. Though helpful, turn off the Show alarm dialogs option to avoid interruptions on your Mac.

  • You can create scheduled tasks easily in the Day and Week views. Simply drag a task from the Tasks pane to a time in the calendar. The item's title becomes the appointment's title, and any attached notes are copied over as well. The text “Work On” appears in the title, and an attachment link is created between the task and the new calendar item (Figure 4.88).

    Figure 4.88. Quickly schedule tasks by dragging them from the Tasks pane to the calendar.

DateBk5: The Supercharged Calendar

The Palm OS's built-in applications haven't changed much over the past few years, in accordance with Palm's mandate to keep its handhelds simple and useful. As long as appointments are scheduled, tasks recorded, and phone numbers easily looked up, most users don't require more than the basics. But we don't all qualify as “most users.” For the most full-featured calendar application on the Palm OS, look to Pimlico Software's DateBk5 (www.pimlicosoftware.com).

DateBk5 essentially adds all the features that you've wanted (or didn't know you've wanted) in Calendar. DateBk5 sports six calendar views, displays tasks as well as events, and features a daily journal, floating events, and templates. In addition, DateBk5 adds categories, icons, time zone support, color, and the ability to set font styles for any record, not just the entire application (Figure 4.89).

Figure 4.89. DateBk5 adds more features to the built-in Calendar database than any three programs combined.

But that's not all. You can split the Day view screen and choose the contents for the new window pane. Tasks are usually listed, but you can also view your Calendar records, or memos, and then filter the lists based on any text you specify. Color device owners have good reason to install DateBk5. Like the latest Calendar application, this program enables you to color-code categories; but you can also color-code individual records (Figure 4.90). And if that's not enough, you can also link records between the built-in applications (though you have to view them within DateBk5).

Figure 4.90. This is the reason to buy a color handheld: Events can be categorized and displayed in different colors for easy recognition—a capability missing from the initial color implementation from Palm.

What's the dark side to this miracle application? The only serious criticism is its size: around 830K, which is huge by Palm OS standards. For users who don't have that much free space available, Pimlico continues to offer a previous version, DateBk3, which weighs in at 247K. Of all the applications we've installed on Palm devices, DateBk5 remains a permanent fixture.

DateBk5 costs $24.95 (all of which goes to the developer's organization, Gorilla Haven, a non-profit preserve that provides a secure temporary holding facility for gorillas awaiting permanent zoo housing, and helps ensure the welfare and genetic diversity of the species).

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