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Chapter 4. Calendar > Windows Palm Desktop Special Features

Windows Palm Desktop Special Features

For the most part, you'll find that working within Palm Desktop's Calendar is similar to using the Palm OS Calendar: Click New Event to create new events; Edit Event to change them; and view them using the Day, Week, Month, and Year views. However, the desktop software also includes several features that make it easier to create and modify appointment times, and add events based on phone lookups. And because it operates on your PC, you can print your calendar.

To add events in the Day view

1.
Select the day you need in the two-month mini calendar view at the right.

2.
Click on the time that you'd like to schedule your event. You can click either the time numerals in the left column, or click an empty area in the right column.

3.
Type your event's description, then press Enter.

4.
To add an alarm or a note, right-click on the event to bring up a contextual menu. You can also delete the record here, as well as access the main Edit dialog box.

5.
To quickly move the event to another date, drag it to the calendar in the pane at right. It retains the same time.

To edit events in the Week view

  • Click on an empty time slot, or click the time numerals, to create a new event.

  • As in the Day view, drag events to new times and dates using the event handle, or reschedule lengths using the duration handle (Figures 4.70, 4.71, and 4.72).

    Figure 4.70. Click and drag an appointment's bottom handle to change its time span; click and drag the right-side event handle to reschedule its time or date.


    Figure 4.71. Events are more configurable in the desktop Day view than in the Palm OS Day view.


    Figure 4.72. Untimed events appear in the upper field marked by a diamond. The field expands to accommodate the number of untimed events.


  • Right-click on any event to bring up the editing contextual menu.

To perform a phone lookup in Palm Desktop

1.
Switch to the Day view, and select the date on which you wish to create an event.

2.
Click Contacts in the lower-right pane to display your Contacts entries.

3.
Locate the contact either by scrolling through the names, or typing in the Look up field.

4.
Drag the contact's name to the time of the appointment (Figure 4.73).

Figure 4.73. Quickly create an appointment with a phone lookup by dragging a name from the Contacts pane at lower right to the time of the event.


✓ Tips

  • For whatever reason, Palm Desktop 4.1 doesn't include the phone number in the title of an event that's been created by dragging a contact.

  • You can also drag a Tasks item from the lower-right pane onto your day to schedule a task. Although the records aren't linked (changing the date on one won't affect the other), this capability is good for setting aside blocks of time to complete your tasks.


To print your appointments

1.
In any Calendar view, select Print from the File menu, or press Control-P. (This assumes you have a printer connected to and already set up on your PC.) The Print options dialog box appears.

2.
Choose a print option: Today's appointments, a list of Dates, or a time span in Months format (Figure 4.74).

Figure 4.74. Choose how you want your schedule printed. Clicking on the tiny calendar buttons gives you a popup calendar to specify the date ranges.


3.
If printing in month format, you can use the small calendar icons to specify which days you want to print.

Color-Coded Categories in Palm Desktop

The colors that you select for Calendar's categories on your handheld are transferred to Palm Desktop, coloring the event blocks in the Day and Week views as well as adding a tiny colored square to the left of an event's title in Month view. Colored categories are on by default, but you can change this setting in Preferences (Figure 4.75).

Figure 4.75. Keep your category colors displayed in Palm Desktop by marking the Display color-coded categories checkbox.With Display filtered events turned on, you'll see events from other categories when you use the category filter popup menu, but you won't be able to click on them.


To change Palm Desktop settings

1.
Select Preferences from the Tools menu.

2.
Select the time you want the Day and Month views to begin with in the Workday begins popup. You may choose a time earlier than the traditional start of the workday if you set early gym appointments.

3.
Choose which day to start your week with the Week begins popup.

4.
If you want to create an alarm for every event, mark Alarm preset, then choose a reminder time.

5.
Mark or unmark the options for displaying color-coded categories, birthdays, and filtered events.

6.
Select your location display format, or choose not to show it at all. Click OK.

✓ Tips

  • With Display filtered events turned on, you'll see the active, colored event blocks for a category you select from the filter popup menu at the top of the Day, Week, or Month view. Other events assigned to categories will display with a lightened shade, but they don't display any text and they can't even be clicked and selected. If you place your cursor on the same line as an event from a non-selected category, you'll start to create a new event within the currently selected category.

    If you unmark Display filtered events, only the category you select from the popup menu can be seen—the others disappear until you reselect All.

  • Don't forget to use your mouse's contextual menu. From the Day and Month views, you can right-click on an event and open right to the Repeat and Note tabs of the Edit Event dialog or change the event's category (Figure 4.76). If you're in Month view, you can right-click on a date and select to go to either the Day or Week view, or create a new event.

    Figure 4.76. Right-click an event to open the contextual menu and access Edit Event features more quickly.

  • In the Year view, mouse over a date to view its event contents in a floating box (Figure 4.77).

    Figure 4.77. Mouse over a date in Year view to see a list of all the events for that day.


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