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Chapter 12. Sprucing Up Your Documents w... > Quick Formatting with Rulers and Too... - Pg. 119

Sprucing Up Your Documents with Formatting 119 Quick Formatting with Rulers and Toolbars To give you quick access to commonly used formatting tools, programs typically provide a format- ting toolbar near the top of the screen. To apply a format, select the text you want the format to affect and then click the button (such as Bold or Center) for the formatting you want to apply, or choose the desired setting from a list (such as the Font list). Onscreen rulers help you quickly indent text and change margins and tab stop settings (see Figure 12.5): · To place a tab stop, click the button on the left end of the ruler to select the desired tab stop type (left, right, center, or decimal). Click in the lower half of the ruler where you want the tab stop positioned. · To move a tab stop, drag it left or right. To delete it, drag it off the ruler. · To indent the right side of a paragraph, drag the right indent marker to the left. · To indent the left side of a paragraph, drag the left indent marker to the right. · To indent only the first line of a paragraph, drag the first line indent marker to the right. · To create a hanging indent, drag the hanging indent marker (or comparable control) to the right. Figure 12.5. Use the ruler to quickly indent paragraphs and set tabs. Saving Time with Styles Formatting probably is one of the most time-consuming and frustrating parts of making documents. You might spend hours tweaking your design before it looks just right. And when you're done, you don't want to put on a repeat performance. To help, many programs enable you to save your format settings and quickly apply them to other text in the same or other documents. You do this with styles. Say you are creating a book, and each chapter title is to be set in 24-point New Century Schoolbook font, italic, and centered. Rather than change the font, style, point size, and indentation each time you type a chapter title, you can create a style called Chapter Title. This style would contain all the specified format settings. The next time you need to format a chapter title, you highlight the chapter title and choose the Chapter Title style. Check your application's online help system to learn how to access and make the best use of styles.