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Chapter 10. Making, Saving, and Naming D... > Saving Your Document for the First T... - Pg. 99

Making, Saving, and Naming Documents 4. 99 5. If desired, select the drive and folder ( directory ) where you want the file saved. If you don't specify a folder, the program picks a folder for you. (See the following section, "Climbing Your Directory Tree," for details.) Click the OK or Save button. The file is saved to the disk. From now on, saving this file is easy; you don't have to name it or tell the program where to store it. The program saves your changes in the file you created and named. You should save your file every 5­10 minutes to avoid losing any work. In most programs, you can quickly save a file by pressing Ctrl+S or by clicking the Save button in the program's toolbar. (Some programs, including Microsoft Word, have an AutoSave feature that automatically saves your work at specified intervals.) Climbing Your Directory Tree Whenever you save a file for the first time or open a file you have saved, you must deal with a dialog box that's not very friendly. The following list takes you on a tour of these dialog boxes and explains how to change to a drive or folder (directory) and pick a file: · The Save In or Look In drop-down list in the upper-left corner of the dialog box lets you select a drive or folder. When you select a drive or folder from the list, the dialog box displays the contents of the active folder, which might contain subfolders. · To open a folder displayed in the main viewing area, double-click its icon. · To move up a level in the folder hierarchy, click the Up One Level button, which is just to the right of the Save In or Open In list. · At the bottom of the dialog box is a Save As Type or Files of Type drop-down list, which enables you to pick a file format for saving the file or specify the format of a file you want to open. In the Open dialog box, you can select a file type from this list to limit the number of filenames displayed; for example, if you pick something, such as Microsoft Word (.doc), the dialog box will display only those filenames that end in .doc. · If you are saving a file, the dialog box might have a New Folder button. You can click this button to create a new folder inside the current folder. You then can name the folder, double-click its icon, and save the file in this new folder. Techno Talk Every file includes codes that work behind the scenes to control the appearance and layout of the data stored in the file. For example, if you center a title at the top of a document, the application inserts a code that centers the text. Each program uses a unique set of codes that control the file format of every document you save. Some programs can open files stored in other file formats; for example, Word can open files created in Word- Perfect, Microsoft Works, Windows Write, and other applications. If you try to open a document that's saved as an incompatible file format, the application might display an error message refusing to open the document or display the document along with a confusing array of codes.