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Chapter 11. Giving Your Documents the Ed... > Making Minor Edits - Pg. 106

Giving Your Documents the Editorial Eye 106 Making Minor Edits You probably have figured out for yourself how to delete a character or word in a word processing program. You move the insertion point to the left of the character and then press the Delete key. Alternatively, you can move the insertion point to the right of the character or word and press the Backspace key. However, if you are working in a different program, such as a spreadsheet or desktop publishing program, you might need to master a few additional techniques: · In a spreadsheet program, you typically replace an entry in a cell by clicking the cell, typing the new entry, and then pressing Enter. · To edit an entry in a spreadsheet cell instead of replacing it, double-click the cell. The insertion point appears in the input box near the top of the window (or inside the cell). Use the arrow keys to move the insertion point and then edit the text or value as you would in your word processor. Press Enter. · If you need an extra cell, column, or row in a spreadsheet, open the Insert menu and choose the option for inserting Cells, Rows, or Columns. The program typically asks where you want the new cells, rows, or columns inserted or in which direction you want the surrounding cells shifted to make room for the new cells. · In a desktop publishing program, text typically appears inside a text box. Click inside the text box to activate it and then edit the text just as you would in a word processor. · In a database, you type each entry into a field , which essentially is a blank on a fill-in-the-blanks form. To replace an entry, double-click the field and type the new entry. To edit an existing entry, click the field, use the arrow keys to move the insertion point, and then use the Delete or Back- space key to delete individual characters.