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Lesson 4. Jewelcase booklet > Assembling the first double-page spread

Assembling the first double-page spread

In addition to placing the text and graphic elements, you will create rules above and below paragraphs, and create and apply styles.

Placing a graphic

After placing and positioning a graphic on the left page of the first double-page spread, you will apply a color to an illustration.

  1. Click the page 2 icon to view the first double-page spread.

    The zero point is still aligned with the center of the right page.

  2. Double-click the hairline of the zero point (in the top left corner of the publication window) to return it to its default position at the top, intersecting edges of the facing pages.


    Figure 4.28.


  3. In the Layers palette, select the Art layer, choose File > Place and double-click 04ArtE.tif in the 04Project folder.

  4. With the loaded graphic icon displayed, click the upper left quadrant of the left page (page 2) to place the illustration.

  5. With the pointer tool selected, position the pointer on the illustration, hold down the mouse button, and quickly drag the illustration to display its bounding box. With the mouse button still held down, drag the bounding box until its top edge is aligned with the top margin guide, visually centering it between the left and right edges of the page.

  6. Click the Colors palette tab to activate it. Select Sand to apply the color to the illustration.

  7. Note

    You can apply color to monochrome (1-bit) and grayscale bitmap images, but not color bitmap images.



  8. Figure 4.29.


  9. Choose File > Save.

Creating a bordered frame for the table of contents

After creating the bordered frame for the table of contents, you will use the Control palette to size and position it, applying Dark Blue to the stroke and fill of the box. To see how easy it is to move elements to another layer, you will create the frame on the Art layer and move it to the Text layer.

  1. Select the rectangle frame tool ( ), and drag to draw a box of any dimension on the left page (page 2).

  2. In the Control palette, make sure the center point of the Proxy icon is selected, type --14p2 for X, 14p3 for Y, 12p6 for both W and H, and press Enter or Return to resize and center the box.

  3. Choose Element > Stroke > 5-pt double line (heavy over light) to specify a border for the box.

  4. In the Colors palette, make sure the Both button ( ) is selected, and select Dark Blue to apply the color to the stroke and fill of the box.

  5. Click the Layers tab to activate it.

    Note that the frame appears on the Art layer, the layer that was the target layer when you created it. You can easily move an object from one layer to another using the Layers palette. When an object is selected, a small selection box appears in the palette. To move the object to another layer, you simply drag the selection box to the appropriate layer.

  6. With the box still the only selected element on the page, drag the small selection box (next to the pencil icon in the palette) up to the Text layer.


    Figure 4.30.


    PageMaker moves the box to the Text layer.


    Figure 4.31.


  7. Choose File > Save.

Placing the table of contents

After placing the table of contents, you will format the text and then attach it to the frame.

  1. Choose File > Place, and double-click 04TextB.doc in the 04Project folder.

  2. With the loaded text icon displayed, drag below the blue box to define a text block that spans the width of the blue box (exact height is not important) to place the text.


    Figure 4.32.


  3. If the bottom windowshade handle contains a down arrow, drag the arrow down until the entire story is displayed.

  4. Select the text tool ( ), click an insertion point in the text, and choose Edit > Select All.

  5. In the Control palette choose Birch for Font, type 15 for Size ( ), 20 for Leading ( ), and .1 for Kerning ( ), and click the Apply button ( ).

    Depending upon how big you made the text block (or how far you dragged the bottom windowshade handle), some of the text may have disappeared from sight. Leave it as it is. The entire story is still selected even though it may not be displayed.

  6. Choose Type > Paragraph. Choose Center for Alignment, and click the Spacing button. Then select Top of Caps for Leading Method. Hold down Shift (Windows) or Option (Macintosh) and click OK to close the dialog boxes.

  7. Triple-click the first line of the table of contents to select it. In the Control palette, type 23 for Size, and click the All Caps button ( ).

    Don't worry if WHAT'S INSIDE seems too close to the second line. You'll be adding a rule between the two in the next procedure.

  8. Choose Edit > Select All. In the Colors palette, select [Paper] to apply the paper color to the table of contents.

  9. Select the pointer tool, and click the table of contents (which is no longer visible) to select it as a text block. Hold down Shift, and select the bordered box as well.

  10. Tip

    Sometimes the only way to locate paper-colored text is to select all items on the page. (With the pointer tool selected, choose Edit > Select All.) In this way, you can see exactly where the text block is located.


  11. Choose Element > Frame > Attach Content.

    PageMaker inserts the text into the frame. Using the frame options, you can center the text vertically in the frame.

  12. Choose Element > Frame > Frame Options. Choose Center for Vertical Alignment, type 0 for Top, Bottom, Left, and Right indents, and click OK.


    Figure 4.33.


  13. Choose File > Save.

Creating a rule below a paragraph

You will create the double-line rule that is positioned below the table of contents title. Even though a rule looks like a graphic object, it can be a paragraph attribute that is part of the text, moving whenever the text moves.

  1. Select the text tool ( ), and click WHAT'S INSIDE to establish an insertion point. Choose Type > Paragraph, type 0p8 for After, and then click the Rules button.

  2. Select Rule Below Paragraph, choose the 5-point double line (heavy over light) for Stroke Style, choose Sand for Stroke Color, select the Width of Text option, and click the Options button.


    Figure 4.34.


  3. Type 1 for Bottom to override the default vertical position, hold down either sShift (Windows) or Option (Macintosh) to close the dialog boxes, and click OK.


    Figure 4.35.


    Note

    The default (Auto) position of a rule below a paragraph places the bottom edge of the rule along the bottom of the slug of the last line of text. Depending upon the leading applied to the text, a large value for Picas Below Baseline can increase the size of the slug of the last line.



    Figure 4.36.


  4. Choose File > Save.

Flowing text semiautomatically

Since the text is meant to be positioned in specific columns in the publication, you will flow the text semiautomatically, one column at a time. Flowing text semiautomatically is very much like flowing text manually, but the text icon is automatically reloaded after the text flows into the column. You may recall that the Autoflow option flows text automatically, column to column.

  1. If necessary, magnify the view of the right page (page 3) so that you can see the entire page.

  2. Choose File > Place, and double-click 04TextC.doc in the 04Project folder.

  3. Position the loaded text icon in the top left corner of column 1, letting it snap to the margin guides. Hold down Shift (to specify semiautomatic flow), and click to place the text. Then release the Shift key.


    Figure 4.37.


    Once the text has filled the column, the loaded text icon reappears automatically.

  4. Click the page 4 icon to view the second double-page spread.

  5. On the right page (page 5), position the loaded text icon in the top left corner of column 1, letting it snap to the margin guides. Hold down Shift (to specify semiautomatic flow), and click to place the text. Then release the Shift key.

  6. Click the page 6 icon to switch to the final spread of the booklet.

  7. Using the same technique, place the next portion of the story on page 7. Remember to let the loaded text icon snap to the margin guides.

    Once placed, PageMaker again displays the loaded text icon, indicating there is more story to place. At this point, you don't need to place the remainder of the story. After you reformat the text in the next procedure, most of the text will flow back onto pages 3 and 5. Once there is room, the unplaced portion will automatically flow onto the page.

  8. With the loaded text icon displayed, click the pointer tool to stop placing text. (The unplaced text remains part of the story.)

  9. Choose File > Save.

Formatting the story

After using the Control palette to format the entire story you just placed, you will roughly align the text block in the left column on page 3.

  1. Click the page 2 icon to view the first double-page spread.

  2. Select the text tool ( ), and click the text on page 3 to establish an insertion point. Choose Edit > Select All to select the entire story that spans multiple pages.

  3. In the Control palette, type 8 for Size ( ) and 13 for Leading ( ), and click the Apply button ( ).

    You'll now zoom into column 1.

  4. Hold down Ctrl (Windows) or Command (Macintosh) together with the spacebar (the pointer changes to the zoom tool), and drag the mouse diagonally across column 1 to enclose the top half of the text on page 3.

    Notice how the text tool is still selected. This magnification shortcut lets you quickly zoom in to an area without changing tools.

  5. With the text tool still selected, triple-click the first paragraph of the text to select it. (The paragraph spans most of the page.)

  6. In the Control palette, type .05 for Kerning ( ), then click the Bold ( ) and Italic ( ) buttons.

  7. In the Control palette, click the Paragraph-view button ( ), and type 2 for First-line Indent ( ), and click the Apply button.

  8. Choose File > Save.

Wrapping text around a graphic

After placing a photograph, you will use the Text Wrap command to flow text around a rectangular graphic boundary that surrounds the photograph.

  1. Click the pointer tool, and then choose View > Fit in Window. Click the Layers palette tab to activate it, and select the Art layer.

  2. Choose File > Place, and double-click the 04ArtF.tif file in the 04Project folder.

  3. With the loaded graphic icon displayed, click anywhere on page 3 to place the photograph. Then drag the photograph until it aligns to the bottom left corner of column 1.


    Figure 4.38.


    The text overlaps the photograph. You will use the Text Wrap command to define how the text will wrap around the photograph.

  4. With the photograph still selected, choose Element > Text Wrap. For Wrap Option, click the second icon (rectangular wrap). For Text Flow, make sure the third icon (wrap-all-sides) is selected. For Standoff in Picas, type 0 for Left, p9 for Right, and 0 for both Top and Bottom. Then click OK.


    Figure 4.39.


    The text stands 9 points from the right edge of the photograph.

  5. With the pointer tool selected, click the text to select it as a text block, and drag the bottom windowshade handle down to display the last line of the paragraph.


    Figure 4.40.


  6. Choose File > Save.

Placing a graphic

You will place and position another photograph in the upper right corner of page 3.

  1. Choose File > Place, and double-click the 04ArtG.tif file in the 04Project folder.

  2. With the loaded graphic icon displayed, select the Art layer in the Layers palette, and click the upper right corner of page 3 to place the photograph.

  3. With the image still selected, drag the photograph until it snaps to the top left corner of column 2.


    Figure 4.41.


  4. Choose File > Save.

Placing the caption

After placing and aligning the caption below the pantheon photograph, you will reduce the size of the caption text block.

  1. Select the Text layer in the Layers palette.

  2. Choose File > Place, and double-click 04TextD.doc in the 04Project folder.

  3. Position the loaded text icon on page 3, column 2, underneath the photograph you just placed, and click to place the text.


    Figure 4.42.


  4. Select the text tool ( ), click the caption to establish an insertion point, and choose Edit > Select All.

  5. In the Control palette, click the Character-view button ( ), and type 10 for Size ( ) and 13 for Leading ( ). Then click the Bold button ( ).

    You'll now zoom in to the area you are working, so you can align the caption with the adjacent text.

  6. Hold down Ctrl (Windows) or Command (Macintosh) together with the spacebar, and drag the mouse diagonally across the bottom right quadrant of the page, stopping just above the page number. Be sure to include a small portion of the text in column 1.

  7. From the horizontal ruler, drag to create a horizontal ruler guide at approximately 15p8, aligning it with the baseline of the text in column 1. From the vertical ruler, drag to create a vertical ruler guide at approximately 19p8.

    You are ready to align the caption with the adjacent text.

  8. Tip

    To toggle between the pointer tool and the currently selected tool, hold down Ctrl (Windows) or Command (Macintosh) and press spacebar.


  9. Select the pointer tool, position the pointer over the caption and hold down the mouse button until the pointer changes to an arrowhead. Then drag the text block until the baseline of the first line of text is aligned with the horizontal ruler guide.

  10. Choose View > Fit in Window.

    You'll now reverse the text to the paper color and then move the text block onto the black box.

  11. Select the text tool ( ), click the caption to establish an insertion point, and choose Edit > Select All. In the Character-view of the Control palette, click the Reverse button ( ).

  12. Select the pointer tool, and then select the text block. Hold down Shift (to constrain the movement) and drag the text block to the right until it snaps to the 19p8 vertical ruler guide, maintaining its baseline alignment with the adjacent text.

    You now need to resize the text block to fit in its new location.

  13. With the text block still selected, in the Control palette, select the top left reference point in the Proxy icon. Then type 6p5 for W and 7p7 for H, and press Enter or Return.


    Figure 4.43.


  14. Choose File > Save.

Creating a caption style

All captions in this publication will be formatted identically. You'll save time by creating a style that you can apply to each caption.

  1. Select the text tool ( ), and click the caption you just formatted to establish an insertion point. Then choose Type > Define Styles.

    Notice that [Selection] is highlighted, and that the attributes of the caption are displayed under the style list. You'll create a new Caption style, replacing the default style of the same name.

  2. Click New. Type Caption for Name, and click OK. When asked if you want to replace the existing style, click OK, and then click OK to close the dialog box.

    PageMaker creates the new style using the attributes of the caption. The Styles palette displays the style Caption.


    Figure 4.44.


    You will apply the style Caption to the caption. In this way, if you ever modify the Caption style, all captions will change uniformly.

  3. With the insertion point still established in the caption, click Caption in the Styles palette.

    You have completed assembling the first double-page spread.


    Figure 4.45.


  4. Choose File > Save.

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