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Chapter 11. Gathering User Input Using Forms > Sending Form Results as E-Mail

Sending Form Results as E-Mail

Once you create a form and collect information from visitors on the Web, you can send the form results in an e-mail message. As you send the results in an e-mail, you can also save the results to a file at the same time, so you have two records of the form results. To help automate part of the process, you can set e-mail settings and insert form field information in the e-mail message. The Save Results component (which saves the form results) requires FrontPage Extensions or SharePoint Team Services, both on the Web server you use to develop the site and the one visitors use.

Send Form Results as E-Mail

Click the View menu, click Page, and then open the Web page you want to use.

Right-click the form, and then click Form Properties.

Click the Send To option.

Type the e-mail address to which you are sending the form results.

If you want, specify a file to save the results in a file as well as being sent via e-mail.

Click Options.

Click the E-Mail Results tab.

Perform one or more of the following steps:

  • In the E-Mail Format box, select the text format you want from the list menu.

  • In the Subject Line box, type the text that you want in the subject line of the e-mail (the default subject line in the e-mail is Form Results).

  • If you want the subject line of the e-mail to contain the results of one field from the form, select the Form Field Name check box, and then type the name of the field in the Subject Line box.

  • In the Reply-To Line box, a specific e-mail address can appear as the sender of the e-mail (the From or Reply To line in the e-mail). Enter the address.

  • If the form contains a field that collects the site visitor's e-mail address, that address can be used as the sender's address. Select the Form Field Name check box, and then type the name of the form field in the Reply-To Line box.

Click OK.

Click OK to close the Form Properties dialog box.


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