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Chapter 4. Headers and Footers > Using Abbreviated Headings

Using Abbreviated Headings

Just when you thought you explored all FrameMaker’s powerful header and footer features, one more slick feature dazzles and amazes you.

Previously, I focused on headers and footers that have the ability to display text from the content of documents automatically. Now, you explore headers and footers that can display text that is not really part of your document—specifically, text that is hidden from view to begin with and not intended for viewing in the body of the document at all. Why would you want to do this? That’s a good question.

Suppose that the document header must contain the number and text of level 1 subheadings. If those level 1 subheadings are wordy, they probably won’t fit into the space available for the header. So, you need to abbreviate the header in order to make it fit. Thankfully, FrameMaker provides a method to produce abbreviated headers and footers.

Back to Basics

When you work with markers, keep text symbols turned on or you will not see the markers.


Here’s how it works: If you have subheadings (or other referenced paragraphs) that are too long to be displayed in the header of your document, use Header/Footer markers instead of <$paratext[paratag]> Building Blocks in your Running H/F variables. You have two markers to choose from: Header/Footer $1 and Header/ Footer $2. The markers, rather than the actual subheadings, contain the text that you want to be displayed in the header. The marker is placed in the text at the location of the intended reference paragraph.

Let’s go through the steps necessary to achieve this task. In this example, you set up a header that uses a marker instead of subheading level 1. The marker text and not the subhead level 1 text is displayed in the header of the document.

Begin by inserting a marker:

1.
With your insertion cursor at the beginning of a long subheading text, select Special > Marker > Header/Footer $1.

The Marker window appears.

2.
Type text in the Marker text field.

This text is what you want to display in the document header instead of the content of the referenced paragraph tag (see Figure 4.19).

Figure 4.19. You must type the marker text that will be displayed in the header.


Back to Basics

You can use Special > List Of > Markers to get a list of all marker text and associated page numbers.


3.
Click New Marker.

The marker is inserted at the insertion cursor location.

Next, set up the running header to reference the marker text instead of subheading text. These steps begin and end at the Edit System Variable window:

1.
Select <$paratext[H1]> and delete it.

Clear the existing header variable so that you can start anew.

2.
Select <$marker1> from the Building Blocks list.

The Building Block <$marker1> is inserted in the Definition text field. The block <$marker1> corresponds to the marker Header/Footer $1, and <$marker2> corresponds to the marker Header/Footer $2.

If you decide to use this method to reference particular information, you cannot also use the referenced paragraph tag method. You must set a Header/Footer 1 marker for every level 1 subheading in the document. Otherwise, level 1 subheadings that do not have markers are not reflected in the headers.

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