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Chapter 4. Headers and Footers > Starting with the Easy Stuff

Starting with the Easy Stuff

Before getting into the ins and outs of the more-complicated headers and footers, some of the techniques that you can use for the simplest headers and footers, such as hard-typed text, graphics, and simple system variables, must be discussed.

You already know how to type text or import graphics in FrameMaker. These operations are done in the exact same way on the master pages in background text frames. The only difference is the location.

Before getting to that, an important “gotcha” must be mentioned. Have you ever typed in a header or footer text frame and seen a large chunk of your definition “disappear” as the text wraps around to a second line? If so, this just means that the text frame does not have enough room to contain that information. Just Control-click on the text frame, grab the bottom anchor, and make the text frame longer. The text reappears, and you can adjust your frame accordingly.

Simple system variables, such as page numbers, dates, and filenames, are just as easy to include in your document header as regular text. Use the following steps to insert any of these variables in a master page header or footer background text frame:

  1. Select Special > Variable.

    The Variable window appears.

  2. Click once on the desired variable from the scrolling list to select it; click on Insert.

    The selected variable is inserted in the header or footer background text frame. This information is displayed on all body pages that utilize this particular master page.

Back to Basics

Another method to insert variables in background text frames is to select Format > Headers & Footers.


Page Number Combos

Now that you know the basics of simple variables, you can now explore how to make page numbering more interesting. You can include the page count, the chapter number, or just a word such as “page” along with the page number by using simple methods that are not time-consuming.

Including the Page Number

You can easily include the page number in your document by following these steps:

1.
If you’re presently looking at the body pages, select View > Master Pages. Click inside the header or footer frame in which you want to insert the page number.

2.
Include the page number, either through the Special menu by selecting Special > Variable > Current Page #, or through the Format menu by selecting Format > Headers & Footers > Insert Page #.

Back to Basics

Include the page number by using keyboard commands Alt-S v Home Enter or Alt-o h i, respectively.


As previously noted, the page number appears as only a pound sign “#” on the master pages but appears correctly on the body pages.

Including the Word “Page”

After you insert the page number variable in the header or footer background text frame, you can preface the number with the word “page”, if you’d like. To do this, type the word Page followed by a space directly before the page number variable (see Figure 4.1). On a body page (say, page 9), this header is displayed as “Page 9”.

Figure 4.1. You can easily add the word “Page” to your header or footer.


Including the Total Page Count

To include the total page count of your document in the header or footer, place the cursor after the page number variable, type a space followed by the word “of” and another space. Then insert the Page Count variable by selecting Special > Variable > Page Count (or by selecting Format > Headers & Footers > Insert Page Count). Notice that, unlike the page number variable, the page count variable reveals its quantitative value on master pages (see Figure 4.2). The reason for this difference is that the page count, unlike the page number, does not vary depending on where the user is in the document. On body pages, this header will display as “Page 9 of 23”.

Figure 4.2. Including the total page count of your document in the header of footer.


Including the Chapter Number

If you use chapter-based page numbering, you might want to include the Chapter Number variable along with the page number in a header.

Back to Basics

You can set the chapter number by using Format > Document > Numbering > Chapter.


After you insert the page number variable in the header background text frame, you can add the Chapter Number variable by inserting the variable Chapter Number directly before the page number variable, followed by a hyphen (see Figure 4.3). Like the page count, the Chapter Number variable appears as a number on master pages. On a body page, such as page 9 in Chapter 2, this header will display as “2-9”.

Figure 4.3. Adding the Chapter Number variable displays the chapter and the current page number in the header or footer.


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