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Chapter 2. Automatic Text, Tabs, Special Characters, and Graphics

Chapter 2. Automatic Text, Tabs, Special Characters, and Graphics

With so many words in the world, it’s no wonder that our documents consist of numerous combinations of unique strings of sentences. Combine that text with graphics and formatting elements, such as tabs and bullets, and you’re looking at a typical document.

Documents often contain considerable amounts of repetitive text: a few strings that are used over and over in the same manner. This is also true of tabs, special characters, and graphics. You’ve undoubtedly composed a bulleted list in a document by hand. You know that, for each item in the list, you must type a bullet (or maybe an asterisk or hyphen) and tab (or space) before the interesting part—the unique string of text—even starts. Multiply the number of keystrokes that you use to construct a single bulleted list by the number of bulleted lists that you typically see in a document, and you understand the importance of this chapter.

Repetitive tasks make great candidates for automating and delegating your extra work to the computer. By investing a little time and effort, you can have things automated the way you’d like them to be.

In this chapter, you learn how to work with FrameMaker features to automate various tasks, including combinations of text, tabs, special characters, and graphics. I review real-world examples, ranging from creating bullets and Note or Caution text or graphics, inserting repetitive text throughout your documents, to changing all occurrences of a word in an instant.

How you plan to use automatically inserted text, tabs, special characters, or graphics determines your path to creating these features. In the next sections, you get more acquainted with various methods of automating. This new acquaintance helps you understand how and when to combine different FrameMaker functions to achieve a given task in this category.


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