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Microsoft Publisher is a desktop publishing tool that is easy-to-use but can help you to build very sophisticated publications. You can create print publications, such as newsletters, greeting cards, and brochures, and you can create online publications, such as Web pages for your Web site. You can choose to print your own publications or to have Publisher help you prepare your publication for printing by a professional print service.

Publisher also provides you with a number of wizards that walk you through the publication process, making it easy for you to select design elements, color schemes, and publication layouts that make your publications look professional. Publisher is tightly integrated with the other applications in Microsoft Office 2000, making it easy for you to include objects in your publications that were created in Microsoft Word, Excel, or PowerPoint.

The What and Why of Microsoft Publisher

Publisher can help you create a wide variety of publication types. It supplies you with a great deal of help and a number of special tools for creating your publications:

  • Specific wizards (such as the Business Card Wizard) help you decide on the overall publication design for a particular publication type.

  • The Clip Gallery provides you with a large number of clip art images for use in your publications.

  • The Design Gallery supplies you with special design elements such as mastheads, reply forms, and logos that you can add to your publication pages.

  • A set of drawing tools makes it easy for you to create your own artwork and design elements for your publications.

Additionally, Publisher looks and operates like all the other Office 2000 applications. They embrace a common interface and help system that enable you to do the following:

  • Use the Office Assistant to get quick help

  • Take advantage of toolbar buttons to quickly fire off Publisher commands

  • Easily import items from other Office applications

Microsoft Publisher is easy to learn and offers many advantages and benefits in return. This book can help you understand the possibilities awaiting you with Microsoft Publisher.

This book concentrates on using Publisher on a Windows 98 (or 95) workstation on which Microsoft Office is also installed. Note, however, that you can also install Microsoft Publisher on a computer running Windows NT 4.0.

Why Sams Teach Yourself Yourself Microsoft Publisher 2000 in 10 Minutes?

Sams Teach Yourself Microsoft Publisher 2000 in 10 Minutes can save you precious time while you get to know the program. Each lesson is designed to be completed in 10 minutes or less, so you'll be up to snuff in basic Publisher skills quickly.

Although you can jump around among lessons, starting at the beginning is a good plan. The bare-bones basics are covered first, and more advanced topics are covered later. If you need help installing Publisher, see the next section for instructions.

Installing Publisher

You can install Microsoft Publisher on a workstation running Windows 95, Windows 98, or Windows NT 4.0. (Publisher does not run on a computer running Windows for Workgroups, Windows 3.x, or Windows NT 3.5.) In addition, you can install Publisher in conjunction with Microsoft Office 2000, or you can install just the Publisher program.

To install Publisher, follow these steps:

  1. Start your computer. Then insert the Microsoft Office CD 2 (or the Microsoft Publisher CD, depending on whether you purchased Publisher as a stand-alone product or as part of the Office suite) in the CD-ROM drive. The Office installation program should start automatically.

  2. If the Office Installation program does not appear on your computer's desktop, select Start, Run. In the Run dialog box, type the letter of the CD-ROM drive, followed by setup (for example, e:\setup). If necessary, use the Browse button to locate and select the CD-ROM drive and the setup.exe program.

  3. Whether the installation program starts automatically or you start it, you then are prompted to provide your name and organization. Do this and click Next to continue.

  4. The next step in the installation process asks you for the CD-ROM key. You can usually find it on a sticker somewhere on the jewel case that the CD-ROM came in. Type in the number and click Next to continue.

  5. Follow the remaining onscreen instructions to choose a location for your Publisher installation and to select the software component you want to install.

The new Microsoft Installation Interface lists an icon for each of the Office products available on your CD, such as Publisher. A plus symbol next to a particular software application signifies that you can open and view all the components for that application. You have the option of clicking a particular option and then choosing from a menu that enables you to select how you want the component installed: Run From My Computer (meaning it is installed on your PC), Run From CD (the component is run from CD, so make sure you keep it in the CD-ROM drive), and Installed on First Use (the component is not installed from the CD until you use the component for the first time).

After you complete the installation from the CD, you are ready to run your Office applications, such as Publisher 2000.

When you start Publisher for the first time, the Office Assistant appears. To begin using Publisher, click Start Using Publisher in the Office Assistant's balloon.

Microsoft offers software upgrades via their Web site. You can download updates and fixes for Publisher and the other Microsoft Office applications. Go to http://www.microsoft.com/Office. Use the search feature on this page to locate additional information and updates related to Publisher.

Conventions Used in This Book

To help you move through the lessons easily, these conventions are used:

Onscreen text Onscreen text and keys you are to press appear in bold type.
Items you select Commands, options, and icons you are to select appear in colored type.

In addition to those conventions, the Sams Teach Yourself Microsoft Publisher 2000 in 10 Minutes uses the following icons to identify helpful information:


Read these tips for ideas that cut corners and confusion.


This icon identifies areas where new users often run into trouble; this icon offers practical solutions to those problems.

Plain English

New or unfamiliar terms are defined in (you got it) "plain English."

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