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Lesson 4. Publishing a Newsletter > Exporting PDFs for online viewing

Exporting PDFs for online viewing

Now it is time to export the document to PDF for online viewing. All images will be downsampled to a low resolution, to reduce the file size, and colors will be converted to RGB. Since the document contains transparency (inside the native Illustrator file, placed as the masthead), the Document's Transparency Blend Space needs to be set to RGB before exporting as PDF.

Choose Edit > Transparency Blend Space > Document RGB.

Should you forget this step, InDesign will be kind (and smart) enough to remind you with a warning message later in the export process.

Choose File > Export.

In the Export dialog box, navigate to the Lesson04 folder, choose Adobe PDF as Format, and click Save. The Export PDF dialog box will appear.

In the Export PDF dialog box, select the predefined [Smallest File Size] entry from the Adobe PDF Preset pop-up menu. Choose Acrobat 7 (PDF 1.6) from the Compatibility pop-up menu. Under Options, click Optimize for Fast Web View and View PDF after Exporting. Click Export. (See illustration on next page.)


In general, when exporting to PDF it is advisable to choose the most recent Acrobat/PDF compatibility level unless there is a specific need for backward compatibility. Most PDF files created with Acrobat 7 (PDF 1.6) compatibility can still be opened with Acrobat 4.0 and Acrobat Reader 4.0 (only features specific to later versions may be lost or not viewable). Search for “PDF compatibility levels” in the Adobe Help Center under Help for InDesign for a comparison of the different compatibility settings.

The PDF version of your newsletter has a very small file size, ideal to be sent out via email, or offered for download on a Web page. The image quality will be sufficient for viewing on screen, but not for high-resolution printing. Since you clicked on View PDF after Exporting, you can check your work immediately.

To make this document interactive, have a look at Lesson 8. There you will learn how to incorporate hyperlinks into your document, so that the PDF viewer can quickly jump to different sections.

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