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Lesson 4. Importing and Editing Text > Flowing text automatically

Flowing text automatically

You will use autoflow to place the rest of the overset text into the document. When you autoflow text, InDesign creates new text frames within column guides on subsequent pages until all the overset text is flowed. If there are not enough pages in your document when you use autoflow, InDesign adds new pages until all the text is placed.

Note

A connected series of text frames is called a story.


1.
Using the Selection tool (), click the out port in the lower right corner of the frame you just created in the second column on page 1.

While the loaded text icon is active (), you can still navigate to different document pages, or create new pages. This allows you to continue flowing text onto other pages in your document—even if these pages have not yet been created at the time you click on the out port of a text frame.

2.
In the Pages palette, double-click the page 2 icon to center page 2 in the document window. (You may need to scroll down the palette to find the icon for page 2.) Notice that there are no text frames on page 2. Also notice that the text icon is still loaded.

3.
Holding down the Shift key, position the loaded text icon in the upper left corner of the left column on page 2, and click. Release the Shift key.

Holding down the Shift key lets you autoflow text into your document.

Notice that two new text frames were added to each page within the column guides. This is because you held down the Shift key to autoflow text. All the text in the story is now placed.

Resizing a text frame

When you create a text frame by clicking the loaded text icon, InDesign creates the new text frame as wide as the column where you click. Although these frames are placed within the column margins, you can move, resize, and reshape any of these text frames if necessary.

1.
Navigate to page 4 by clicking the page selector in the lower left corner of the document window.

Notice that the text frame in the left column covers the photograph that was placed on this page. When you autoflow text, the text frames are created within the column settings regardless of whether objects appear in those columns. You can fix this overlap by adding a text wrap to the image or by resizing the text frame. In this exercise you will resize the text frame.

2.
Using the Selection tool (), click the text frame in the left column on page 4 to select the text frame, and then drag the lower middle handle of the text frame above the photograph to approximately the 31p location (you can look at the vertical ruler as you drag, or in the transform palette).

Before and after resizing text frame.

3.
Choose File > Save.

Flowing text into an existing frame

When you place text, you can flow text into a new frame or into an existing frame. To flow text into an existing frame, you can click an insertion point to flow text at that point, or you can click the loaded text icon in an existing frame, which replaces that frame’s contents.

The first page of the newsletter includes a placeholder frame for a sidebar. You’ll place the text in this frame that announces upcoming cycling events.

1.
Turn to the first page of the newsletter.

2.
Choose File > Place. In the Place dialog box, turn off the Show Import Options feature. Locate and double-click 04_d.doc in the Lesson_04 folder.

The pointer becomes a loaded text icon (). When you move the loaded text icon over an empty text frame, parentheses enclose the icon ().

3.
Position the loaded text icon over the placeholder frame at the top of the second column, and click.

Placing a text file into an existing frame.

You will apply styles to format this text later in this lesson.

4.
Choose File > Save.

Note

You will be changing all the formatting for this text block in the next set of steps.


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